Event Coordinator

The Marketing & Events Coordinator will report to the Head of Meetings & Experiences and support the planning, coordination, and execution of meetings, events, and hospitality programs. This role will also assist with digital content, event communications, registration platforms, vendor coordination, data tracking, and administrative processes that help deliver seamless, brand-aligned experiences.

You will:

• Support with all areas of event planning and execution, including registration, attendee communications, rooming lists, food and beverage coordination, meeting materials, onsite support, and post-event follow-up as needed.

• Support and maintain event registration sites, microsites, mobile apps, and related digital platforms, ensuring content is accurate, current, and aligned with brand standards.
• Support the coordination of targeted event communications and email campaigns, including audience segmentation, message preparation, scheduling, proofing, and performance tracking.
• Compile, organize, and analyze event and engagement data to support decision-making, improve attendee experience, and identify opportunities for process improvement.
• Leverage AI-enabled tools and emerging technologies to streamline workflows, improve planning efficiency, enhance attendee insights, to support a more agile, future-ready event team.
• Provide general administrative and onsite support for the Meetings & Experiences team, with the ability to manage multiple projects in a fast-paced environment and travel as needed.

You have:

• Strong written and verbal communication skills, with the ability to support executive, vendor, and attendee-facing communications.
• Excellent organization, time management, follow-through, and attention to detail.
• Experience supporting meetings, events, hospitality programs, or client-facing business engagements.
• Familiarity with event technology, registration platforms, microsites, CRM/email marketing tools, or content management systems; Cvent or CMS experience preferred.
• Ability to compile, review, and analyze data to support event planning, marketing performance, and attendee engagement.
• A proactive, solutions-oriented mindset with the ability to improve processes, streamline workflows, and support multiple priorities at once.
• Comfort partnering with cross-functional teams, external vendors, hotels, travel partners, and senior leaders.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook; experience with Canva or digital asset management tools a plus.
• A minimum of 1–2 years of general business, marketing, hospitality, or event support experience.
• A bachelor’s degree required; coursework or advanced study in business, marketing, operations, data management, hospitality, or a related field preferred.

Travel

• This role requires the ability to travel up to 25%

Salary Range:

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.  Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MyHR@glic.com. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.

Visa Sponsorship

Guardian is not currently or in the foreseeable future sponsoring employment visas. In order to be a successful applicant. you must be legally authorized to work in the United States, without the need for employer sponsorship.

Notice Regarding Guardian’s Use of Artificial Intelligence in Recruitment

As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at https://www.guardianlife.com/careers). At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.

Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to MyHR@glic.com, making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via MyHR@glic.com.

Additionally, at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here. 

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.