Data Entry Specialist

Job Title

Data Entry Specialist

Job Description

This Data Entry Specialist role focuses on accurately processing sales-related data and documentation from initial opportunity intake through order completion. You will maintain up-to-date records across multiple systems, support account executives with proposal and order workflows, and ensure all customer-facing documents are accurate, complete, and delivered on time. The position requires strong attention to detail, excellent organizational skills, and the ability to work both independently and collaboratively in a fast-paced environment.

Responsibilities

• Process incoming A&B opportunities and manage workflow from initial intake through completion.
• Create and maintain electronic and physical folders for assigned account executives to ensure organized and accessible documentation.
• Update and maintain accurate data in Salesforce, including opportunity details, stages, and related records.
• Prepare and process customer proposals, ensuring all required information is complete and delivery occurs by established deadlines.
• Review proposal formatting for accuracy and consistency before distribution to customers.
• Coordinate internal approvals with sales managers to ensure proposals meet internal requirements.
• Distribute finalized proposals to customers and ensure all related communications are documented.
• Save proposal communications and documentation in appropriate folders and systems for future reference and compliance.
• Process sales team re-quotes and update opportunity stages in Salesforce to reflect current status.
• Manage new order processing, including booking orders in Visual according to established procedures.
• Create and maintain orders across Visual, SOD Database, and Salesforce to ensure data consistency and traceability.
• Archive dead or lost opportunities in accordance with internal processes and documentation standards.
• Support overall opportunity flow management between A&B, sales teams, and customers to maintain smooth and timely progression.
• Assist with data entry and specification management, including transferring detailed specifications into Excel when needed.
• Collaborate with cross-functional teams to resolve data issues, clarify requirements, and maintain data accuracy across systems.

Skills and Qualifications Required

• Proven data entry experience with a focus on accuracy and completeness.
• Experience working with Salesforce for data entry, opportunity management, and record maintenance.
• Proficiency with Excel for managing and transferring detailed specifications and data.
• Organizational skills with the ability to manage multiple tasks, priorities, and deadlines.
• High attention to detail, particularly in documentation, formatting, and data accuracy.
• Ability to work independently with minimal supervision while meeting established timelines.
• Ability to collaborate effectively with sales teams and other cross-functional partners in a fast-paced environment.
• Clerical and administrative support experience related to order entry and documentation handling.
• Comfort working with sales-related data, proposals, and order workflows..

Work Environment

The role supports a fast-paced sales and operations environment that relies heavily on accurate and timely data entry. You will work extensively with Salesforce, Excel, Visual, and SOD Database to manage opportunities, proposals, and orders. The position offers flexibility to work remotely or on-site at the Randolph office, depending on business needs and arrangements. Work involves regular computer use, digital file management, and coordination with cross-functional teams through electronic communication and shared systems.

This is a Contract position based out of Randolph, WI.

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.