Daily Reconciliation Specialist – Payments Department (Remote)

Build What Matters Most—Families, Futures, and Your Career 

Enjoy meaningful work while contributing to an organization that changes lives every day.  US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. 

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization.  We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.  

Through our national network of premier fertility centers we combine clinical expertise, scientific innovation, and compassionate care.  The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. 

Opportunity Overview 

We have an immediate opening for a Daily Reconciliation Specialist – Payments Department  to join our remote team at US Fertility.

•  Schedule: Monday through Friday, from 8:00 AM to 5:00 PM Eastern Time
• Compensation: $30 to $35 per hour (commensurate with experience) 

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.  

How You’ll Contribute 

At US Fertility, collaboration is fundamental to how we work.  There is undeniable strength in numbers—and support is always within reach.  Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success. 

In this role, the Daily Reconciliation Specialist – Payments Department will: 

• Conduct daily reconciliation of financial data, including bank accounts, cash transactions and other financial records
• Compare and verify the accuracy of data from various sources, such as bank statements, internal system, and third-party platforms
• Investigate and Resolve discrepancies
• Analyze discrepancies and work closely with relevant departments such as finance, accounting, Revenue Cycle, and operations to identify the cause and rectify the issues
• Maintain clear and concise documentation of reconciliation activities, investigations, and resolutions
• Prepare regular reports summarizing reconciliation results, outstanding issues, and resolution progress
• Document reconciliation procedures, workflows, best practices to maintain an effective and standardized process
• Identify opportunities to streamline reconciliation process, enhance efficiency and reduce errors
• Run Credit card payments through Virtual terminal
• Knowledge of insurance contract requirements and US Fertility Financial Programs
• Reviewing and making corrections to patients accounts to ensure patient satisfaction
• Reconcile daily work to bank deposit
• Applies Denials and Deductibles to patients accounts per electronic remittance
• Assists with any QA functions that need attention prior to month end
• Post insurance, patient, collection and miscellaneous payments to practice management system 
• Assist other department functions as a backup

What You’ll Bring 

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter. 

Qualifications and Skills Include: 

• Associate degree in accounting, business or medical billing certificate. High School Diploma acceptable with appropriate hands-on experience
• Minimum 1 year of specialized experience with medical billing certificate, or minimum 2 to 3 years’ experience without billing certificate
• Ability to access, input, and retrieves information from a computer. Medical software program experience required
• Knowledge of office procedure and office machines (i.e. computer, fax, copier, etc.)
• Proficiency in a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, PowerPoint)
• Ability to demonstrate good judgment
• Ability to communicate accurately and concisely
• Ability to remain calm and poised under stress
• Ability to work extended hours on the week of the close to ensure closing 
• Must have a high level of interpersonal skills to handle sensitive and confidential information

 What We Offer

US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types. 

Full-Time Employees (30+ hours/week) 

• Medical, dental, and vision insurance 
• 401(k) with company match 
• Tuition assistance and professional development support 
• Performance-based bonus opportunities 
• Generous paid time off, paid holidays, and paid parental leave 
• Life and disability benefits 
• Fertility Discount Program 
• Employee wellness and recognition programs  

Part-Time Employees 

• 401(k) with company match 
• Performance-based bonus opportunities 
• Employee wellness and recognition programs 

Per Diem Employees 

• 401(k) with company match 
• Employee wellness and recognition programs  

Our Commitment to Inclusion and Opportunity  

US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care.  We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.  

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States.  We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth. 

This is a moment of growth, innovation, and impact.  Take the next step in your career with US Fertility—and help shape the future of fertility care.