Contracts Manager

About Lydian Energy

Lydian is an established energy development company specializing in the development and construction of utility-scale solar and battery energy storage system (BESS) projects in North America.  Lydian owns 14 assets in development, construction or under operation, consisting of both solar and storage, which reached or are expected to reach FNTP from 2024-2028.     

Lydian is backed by Excelsior Energy Capital (“EEC”), a leading private equity fund manager with more than $1.5B in assets under management, that is exclusively focused on north American middle market renewables investing.  Lydian’s relationship with EEC provides several critical advantages, including access to (i) a specialized team of value-add investor-operators with decades of renewables development, construction, and transaction experience and (ii) committed discretionary equity capital, strong relationships with debt and tax equity investors, and deep experience structuring tax equity and project financings. 

Job Scope

The Contracts Manager supports the successful execution of Lydian’s utility-scale solar, BESS, and related infrastructure projects by administering contracts, monitoring compliance, maintaining complete contract records, and coordinating commercial documentation from award through project closeout. The role works closely with Project Managers, Accounting, Engineering, Procurement, Legal, contractors, vendors, and subcontractors to ensure contractual requirements, payment support documentation, notices, and closeout obligations are managed accurately and on time.

The successful candidate will bring strong construction contract administration experience, excellent organization and written communication skills, and the ability to manage multiple priorities in a fast-paced project environment.

Responsibilities

Contract Administration and Compliance 

• Administer and supervise contract monitoring, contract administration, and compliance activities for assigned projects.
• Review and track contracts, subcontracts, purchase orders, amendments, change orders, notices, commitments, and other commercial documents.
• Interpret applicable policies, procedures, and contract provisions, and provide direction to staff regarding relevant requirements.
• Develop and prepare regular reports on contract status, compliance, deliverables, risks, and outstanding actions.
• Determine priorities, goals, and objectives for assigned contract administration functions.
• Assist in resolving contract payment disputes and confer with contractors and internal departments regarding payments, required backup, and compliance.
• Develop, recommend, and coordinate implementation of new or improved procedures for assigned contract administration functions.
• Maintain contract compliance tracking and reporting, including key dates, deliverables, insurance, notices, permits, and closeout requirements.

Document Management & Project Coordination    

• Develop and maintain an organized electronic file management system for all contract-related documents.
• Coordinate the flow of construction documents, including contracts, change orders, owner correspondence, contractor, vendor and subcontractor liens or lien waivers, and insurance certificates.
• Draft correspondence, notices, transmittals, and other contract-related communications.
• Process and submit subcontracts to subcontractors and track execution through completion.
• Track and coordinate City, Town, county, and other applicable permit documentation with project teams and external stakeholders.
• Complete and submit contractor prequalification packages and bid packets.
• Work closely with the Accounting Department and Project Managers to support invoice reviews, payment processing, and complete project records.
• Maintain accurate and organized electronic files in accordance with Lydian’s document control and record-retention expectations.

Project Closeout 

• Coordinate contract and administrative closeout for completed projects and work packages.
• Collect, review, and organize final lien waivers, warranties, as-built documentation, operations and maintenance manuals, insurance records, permits, and other required turnover documentation.
• Confirm completion of contractual closeout requirements and maintain complete final project records.

Qualifications

Equal Employment Opportunity

We are committed to equal-employment principles and are dedicated to diversity and the strength it brings to the workplace.  All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical condition related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, military status, sexual orientation or any other protected category or class that may be applicable.