Consultant Human Resources

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Title: Consultant: ARC Human Resources Officer

Org. Unit:  African Risk Capacity (ARC)

Duty Station: Remote

Administrative Duty Station: Cote D’Ivoire, Abidjan

Contract type: Regular Consultant

Duration: 3 months with possibility of extension

Reporting to: Head of Finance and Administration & ARC Chief Operating Officer

Background

The African Risk Capacity was established as a Specialized Agency of the African Union (AU) in November 2012 with 33 countries that are currently signatory to the ARC Establishment Agreement. The aim of ARC is to help Member States improve their capacities to better plan, prepare and respond to extreme weather events and disasters and to assist food insecure populations. Operating under the privileges and immunities of the AU, the ARC Agency, through its Secretariat, provides Member States with capacity building services for early warning, contingency planning and risk finance. In 2014 ARC Agency established a financial affiliate, ARC Insurance Company Limited (ARC Ltd) which is a specialist hybrid mutual insurance company that issues policies to governments, and which aggregates and transfers risk to the international market. ARC, through ARC Ltd. and after its capacity building activities, provides financing in the form of insurance to African governments to execute pre-approved contingency plans in the event of severe disasters.

The ARC Agency design and establishment phase was managed by WFP and WFP continues to provide administrative services support to the ARC Agency through an Administrative Services Agreement. For effective management of day-to-day HR administrative processes with WFP, as well as the development and implementation of special staff capacity development projects, ARC Agency would therefore require the services of an HR consultant to deliver the above.

Governance and Structure Reform Review Process: In August 2016, a joint meeting of the ARC Agency and ARC Ltd Boards requested that an independent review of ARC’s governance be conducted to ensure that ARC’s current governance structures are sufficient and appropriate to undertake the tasks for which ARC was founded and ensure the successful implementation of the strategic framework.  The review was intended to enable ARC’s Member States, Boards and Management to learn from the implementation of the governance model to date; and to chart a course of further refinement and improvement to the governance model, and governance practice within the model. A Governance Reform Project was initiated in 2018.  The Boards of ARC Agency and ARC Ltd at their joint seating of May 9, 2019, after considering the options for a more effective governance framework, endorsed a new governance structure. The Implementation of the proposed governance arrangement will be managed as a programme of work called the OneARC Programme. The programme consists of 5 separate projects (Treaty Amendments, Organisational Design Changes, Operational Changes, Strategy Refresh and Change Management).

In line with the above, the HR consultant will support the Organizational Design and Change Management workstreams to fully adopt and embrace the organisational and governance changes.

Reporting Line and Duties:

Under the overall supervision of the Head of Finance and Administration on day-to-day HR and Administration and to the ARC Agency Chief Operating Officer on the Governance and Structure Reform, the HR consultant will be responsible for the following key duties:

Staffing and Recruitment:

Liaising directly with heads of units and in line with established WFP rules and procedures, the HR consultant will manage the recruitment process for ARC employees:

• Advise ARC employees on the systematic process for recruitments;
• Liaise with hiring managers to ensure recruitment requests are initiated in a timely manner;
• Prepare and submit all recruitment related request documentation to WFP HR;
• Liaise with WFP HR to ensure timely processing of contracts;
• Work closely with the ARC HR Administrative Associate to ensure WINGS actions are carried out in a timely and effective manner;
• Maintain up-to-date records and data of staff, coordinate and prepare timely statistics and conduct analysis when required;
• Ensure applicable rules and regulations are communicated to ARC managers;
• For newly recruited employees: plan, develop and deliver onboarding activities which ensure new employees have a positive experience of ARC and are successfully integrated into their new role and the organization.

Staff development and performance management:

• Identify, develop and Manage ARC training portfolio for employees that offers a mix of training opportunities (group training, online, etc.) to support regular development of staff, based on budget availability;
• Identify and recommend Leadership/Management and Development Programmes aimed at ensuring that current and future ARC managers are abreast with the latest leadership and management practices;
• Work closely with WFP HR on guidelines and procedures for Special Programmes including internships, secondment agreements with other Agencies, JPOs, SPOs, with due consideration to WFP policies and procedures;
• Support with the management of the Performance Management process for ARC (including monitoring of PACE; providing advice and guidance to ARC staff on the performance management);
• Identify and provide a 360-feedback process to complement the performance management process within ARC as a way of monitoring managerial standards and as a source of input for training needs (i.e. identify best approach for ARC and implement related communication and roll out activities).

Policies and Procedures

Provide advice to all ARC employees and ensuring that established WFP/ARC policies, procedures, processes, systems and tools are available and correctly applied to support them:

• Prepare monthly bulletins to help inform and educate ARC employees on existing HR policies;
• Organise information sessions for staff when required on key HR policies and procedures.

Governance and Structure Reform Process - Organisational Restructuring and Design Workstream:

• Under the supervision of the ARC COO and  in close collaboration with the external Organisational Design (OD) Consultant, contribute to the development and roll-out of the OD implementation plan, including stakeholder engagement activities and talent mapping exercise, ensuring that the process is compliant and handled with sensitivity and confidentiality;
• Jointly work with the external OD Consultant and stakeholders to revise/develop TORs and other HR related documentation for established roles within the new organisational structure; providing necessary advice and ensuring timely submission to WFP HR for the formal TOR level assessment/ job classification process;
• Effectively communicate and consult with WFP HR on the OD process to ensure that accurate information and guidance is provided on the process and, that consistent and timely processing actions are taken;
• Together with the ARC COO and external OD Consultant plan the timely delivery of targeted internal staff communication related to the OD process.

Governance and Structure Reform Process – Change Management Workstream:

Under the supervision of the ARC COO and in close collaboration with external Change Management consultants and OneARC Team:

• Contribute to internal stakeholder engagement activities, including development and timely delivery of internal staff communication related to the change management process;
• Provide advice and participate in the effective integration of the ARC Core Values;
• Support the identification of perceived risks and anticipated points of resistance, and develop specific plans to mitigate or address the concerns;
• Identify potential trainings or interventions to support staff during and after the change management process.

Other:

• Perform other related duties as requested by supervisor.

Qualifications & Experience Required

Education:

Advanced university degree or university degree and equivalent experience in one or more of the following disciplines: Change Management, Human Resources Management, Behavioural Studies, Social Sciences, Organisational Development or similar relevant discipline

Experience:

At least five years of postgraduate professional experience in Organisational Development, Staff development, Training management and Learning Management Development.

Language:

Fluency in English required. Limited knowledge (intermediate/level B) of another AU official language

– French, Arabic or Portuguese – desirable.

Knowledge:

Strong writing, research and analytical skills. Strong computer skills in MS Office based word processing, spreadsheet, presentation, database and other standard software packages and systems.

Desirable skills and Competencies:

• Superior analytical research, writing and communication skills
• Excellent stakeholder management and negotiation skills
• Ability to work in a fast-paced, team centered, ‘start-up’ environment
• Ability to resourcefully and effectively navigate new environments
• Ability to complete tasks on time and uphold ARC standards for high quality output without constant supervision
• Strong computer skills including excellent knowledge in MS Office Packages
• General knowledge of or experience working with the African Union, the UN, NGOs, NEPAD, Regional Economic Communities, Regional Technical Institutions.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.