Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

1.   PURPOSE OF THIS CONTRACT

FFA is seeking an experienced Monitoring, Evaluation, Accountability and Learning (MEAL) consultant to support a strengthened Outcome Harvesting and impact reporting process for FFA following Oxfam International’s Common Approach to MEAL and Social Accountability (CAMSA) framework by:

• Supporting the recording and preparation of national and regional level outcomes and impacts achieved throughout the FFA network. This includes the development of guidance on the necessary steps and process, supporting refresher courses delivery, on-demand mentoring and support to country partners and technical support in the articulation of results and outcomes.
• Development of an Outcomes Harvesting database that will include new creative and innovative ways to accurately capture results and outcomes in a timely manner. This database must be cross-referenced across FFA's results areas, user-friendly, comprehensively capturing diverse sources and types of outcomes and impact stories, and must be ready for reference and use in line with FFA's reporting timelines and requirements.

A key part of the role will be capacity building for the tools developed and regular coordination with, and support to, the Executive Team based in Phnom Penh, country coalition staff across Asia, program partners and service providers at all levels, as and when required.

2.   BACKGROUND AND CONTEXT

Fair Finance Asia (FFA) is a five-year program funded by the Swedish Embassy in Bangkok, Thailand. FFA is a network of over 90 civil society organizations (CSOs) in Asia working to ensure that financial institutions operating in Asia are transparent and accountable to Environmental, Social and Governance (ESG) criteria in their business activities and investment decisions. FFA aspires to contribute to the reduction of inequality in Asia by creating an enabling policy environment for the integration of social and environmental considerations among financial institutions (FIs) in the region and ensuring that FIs advance the interests and needs of local communities toward their rights and well-being.

Currently, FFA is operational at the regional level and in 10 countries across Asia, namely – Bangladesh, Cambodia, India, Indonesia, Japan, Lao PDR, Pakistan, Philippines, Thailand, and Vietnam. FFA’s regional Executive Team (ET) is stationed in Phnom Penh, Cambodia.

3.   SCOPE OF WORK

Consultant is responsible for supporting outcome harvesting guidance and tools, Phase 2 Database and Documentation Systems, Stories of Change (Regional and Country Level), capacity building and technical support and quality assurance and final outputs.

For detailed scope of work and deliverables, including specific expected tasks, please refer to the full Terms of Reference (link provided in Annexes)

4.   DELIVERABLES

For detailed scope of work and deliverables, including specific expected tasks, please refer to the full Terms of Reference (link provided in Annexes)

5.   PAYMENT SCHEDULE

Remuneration is based on the submission of confirmed monthly deliverables in accordance with the schedule. Payment transfers will be made every two months.

6.   PROFILE REQUIREMENTS

For detailed profile requirements, please refer to the full Terms of Reference (link provided in Annexes).

7.   APPLICATION PROCESS

Clarifications

Any questions, remarks or requests for clarification can be sent up to 7 days before the submission deadline in writing to Saroeut Ven, MEAL Coordinator for Fair Finance Asia at Saroeut.ven@oxfam.org. Questions from anonymous inquiries will be answered to all applicants.

Administrative compliance (list of documents to be submitted)

Responses must be submitted and prepared in English and received by the deadline.

To be shortlisted for evaluation against award criteria, the following documents must be included in the application please refer to the full Terms of Reference (link provided in Annexes)

Evaluation and award criteria

Incomplete applications will not be assessed, only quotations that meet the administrative criteria will  be assessed.

Award decisions will be based on best value for money criteria covering both technical quality and price.

For detailed information about Evaluation Criteria, please refer to the full Terms of Reference (link provided in Annexes)

Oxfam withholds the right to conduct interviews with one or more potential consultants before an award decision is made. Purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential consultants and their teams.

8.   OTHER CONDITIONS

Issuance of this Terms of Reference does not constitute an award commitment on the part of Oxfam, nor does it commit Oxfam to pay for costs incurred in the preparation and submission of a bid.

The attached Annexes are an integral part of this Request for Proposals.

Oxfam may contact bidders to confirm contacts, addresses, bid amount and to confirm that the bid was submitted for this solicitation.

Quotation validity

• The quotation shall be valid for 90 days from the 22 June 2026. If this is not possible, the bidder may propose a different timeframe
• If the bidder is awarded the contract, all information provided in the quotation and negotiation process is contractually binding.

False statements

Bidders must provide full, accurate and complete information as required by this solicitation and Annexes. False statements in bids constitutes grounds for immediate termination of any agreement with the consultant. Oxfam takes fraud, misstatements, falsification, manipulation, alteration of facts and/or documents very seriously, has a zero-tolerance policy to such behaviours, and may choose to take legal action in a case of misrepresented disclosures by Contractors.

Conflict of interest

Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award.  Failure to provide full and open disclosure may result in Oxfam having to re-evaluate the selection of a potential bidder.

Right to Select/ Reject

Oxfam reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability. Oxfam also reserves the right to reject any or all proposals received without explanation.

Reserved rights

All applications and quotes become the property of Oxfam, and Oxfam reserves the right in its sole discretion to:

• To disqualify any offer based on applicant’s failure to follow solicitation instructions
• To waive any deviations by the applicant from the requirements of this terms of reference that, in Oxfam’s opinion, are considered immaterial defects requiring rejection or disqualification; or where such a waiver will promote increased competition
• Extend the time for submission of responses after notification to all applicants
• Terminate or modify the process at any time and re-issue the request for quotation to whomever Oxfam deems appropriate
• Issue an award based on the initial evaluation of offers without discussion
• Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities

9.   CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards, and expect all Oxfam consultants to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Consultant Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that consultants must follow.

10.        REPORTING OF FRAUD & UNETHICAL BEHAVIOUR

Oxfam’s reporting and whistleblowing mechanisms are available for Consultants as well Oxfam employees, to ensure that Oxfam continues to operate under the highest ethical standards and principles.

You can use these reporting channels confidentially, anonymously, and in your own language to report any concerns involving fraud, corruption, waste, abuse or safeguarding concerns.

ANNEXES
The full Terms of Reference are available here: https://oxfam.box.com/s/3qo485uo1vcme8gz5tyszd7acgsm0dxi