Construction VA (estimating experience)

The Position

We're looking for experienced remote Construction Admin VAs who also have estimating support experience to support a growing residential building business in Australia.

These are full-time, remote roles working closely with residential builders to keep jobs moving and quotes turning around quickly. You'll prepare and send plans out for pricing, chase quotes from trades and suppliers, help pull estimates together, and keep the admin and operational side of the business organised and running efficiently..

We are only looking for VAs who have worked remotely for Australian builders, understand Australian residential construction, and used project management platforms like Wunderbuild, Buildxact, and Buildertrend.

If you're the VA we're looking for, then apply now!

The Details

• Job Location: Remote, work from home.

• Company Location: Australia

• Job Type: Full-time, 40 hours per week, or part-time.

• Hours (Philippine Time): 7:00 am to 3:30 pm PHT.

• Salary: Please review the job application.

MAIN RESPONSIBILITIES

Project Tracking & Job Coordination

• Maintain and update project timelines, task lists and client schedules.

• Set up new jobs and keep project data accurate as builds progress.

• Track what is due across multiple jobs and flag anything at risk of slipping.

• Keep job files, plans and documentation organised and current.

Supplier & Subcontractor Coordination

• Issue purchase orders and track material lead times.

• Manage subcontractor compliance documents, including insurances, licences and white cards.

• Chase confirmations and bookings so trades are locked in ahead of each stage.

• Keep supplier and subcontractor records up to date.

Admin, Financial & Systems Support

• Manage inboxes, prioritise tasks and flag anything urgent to the builder.

• Support invoicing, purchase order reconciliation and light bookkeeping admin in Xero and Hubdoc.

• Maintain digital filing systems so documents are easy to find.

• Create SOPs, checklists and templates from videos or verbal instructions, and improve how things are done.

Estimating & Quoting Support

• Send plans, drawings and scopes out to trades and suppliers for quoting.

• Track and follow up quote requests from contractors, suppliers, designers and engineers.

• Collate quotes into a clear comparison so the builder can price the job quickly.

• Maintain supplier price lists and pricing templates so estimates stay accurate.

• Help prepare pre-construction documents, plans and estimate packs for review.

Software Skills

• Construction platforms such as Wunderbuild, Buildxact, Buildertrend, Tradify or ServiceM8 (training provided).

• Estimating or take-off tools such as Buildxact, Databuild, Cubit, PlanSwift or Bluebeam (an advantage).

• Google Workspace and/or Microsoft Office.

• ClickUp, Trello, Asana, Monday.com, or Xero.

• Loom or similar screen recording tools, and Canva for basic use.

We want to hear from you if you have…

• At least 3-4+ years of experience in construction admin or operations support, working directly for international clients across Australia, the US, the UK and/or Europe.

• A strong working knowledge of how Australian residential builders operate day to day.

• Exposure to estimating or quoting, including sending plans out for pricing and chasing quotes.

• A working knowledge of Australian residential construction stages and terminology.

• Experience issuing purchase orders, tracking compliance documents and coordinating suppliers.

• High attention to detail and accuracy, especially with pricing, numbers and data entry.

• Clear written English and confidence communicating directly with the business owner.

You must also be someone that is…

• Highly organised, proactive and detail-oriented.

• Comfortable following up trades, suppliers and consultants until you get an answer.

• Reliable and able to work independently across several jobs at once.

• Excited to build and document systems from scratch.

• Adaptable and comfortable with evolving systems and processes.

• Invested in growing with the role over the long term.

Call to Action

If you are an experienced residential construction VA, looking to take your career to the next level, just complete our application form to be considered.