Commissioning Cx Documentation & MEP Coordination Specialist

About Us

Apollo is a Mission-Critical Infrastructure Engineering, Construction, Commissioning, and Operations Support Services Company. We serve mission-critical industries globally with commissioning, emergency response, operations support, and owner's representative services. Apollo is currently executing projects in multiple states in the United States, in Canada and Brazil. 

Since our inception, we have built a commissioning firm based on trust, one relationship at a time. We hire the best people who can handle critical systems, love challenges, and thrive in a dynamic environment. We focus on understanding each client's needs and are relentless in meeting them. 
 

Location

Accra, Ghana 

Job Description

The Mission Critical Facilities Commissioning (Cx) Documentation & MEP Coordination Specialist is responsible for managing, organizing, tracking, and maintaining all commissioning documentation associated with mission-critical data center projects while also supporting MEP coordination activities between commissioning teams, contractors, vendors, and clients.

This role plays a critical part in ensuring commissioning documentation, MEP system coordination, equipment tracking, and project turnover activities are executed accurately and efficiently throughout all phases of the project lifecycle.

The ideal candidate is highly organized, detail-oriented, technically capable, and comfortable operating within fast-paced construction and commissioning environments.

Key Responsibilities

Documentation Management

• Maintain and organize all commissioning project documentation across multiple active sites.
• Manage document control processes for commissioning procedures, scripts, reports, test forms, issue logs, and turnover packages.· Track document status, approvals, comments, and outstanding deliverables.
  
• Support the preparation and publishing of commissioning completion reports and final turnover documentation.
• Ensure all documentation is current, properly revision-controlled, and distributed to the appropriate stakeholders.
• Maintain commissioning trackers for equipment readiness, testing status, deficiencies, and turnover milestones.

MEP Coordination Responsibilities

• Support coordination activities between Mechanical, Electrical, Plumbing (MEP), controls, and commissioning teams.
• Assist in tracking installation completion, startup readiness, and turnover sequencing of MEP systems and equipment.
• Coordinate with contractors, vendors, TAB agencies, OEMs, and field teams to collect and validate required testing and startup documentation.
• Monitor and track system walkdowns, punch lists, deficiency resolution, and equipment turnover status.· Support development and maintenance of integrated commissioning and turnover schedules.
• Assist with equipment matrix development, system boundary verification, and turnover package coordination.
• Participate in MEP coordination meetings and communicate outstanding documentation or system readiness issues.
• Coordinate redline markups, as-built documentation collection, and final turnover deliverables.
• Interface with construction, QA/QC, and commissioning teams to ensure systems are transitioned efficiently from construction through commissioning and client turnover.

Commissioning Support

• Assist Cx Managers and Cx Engineers with daily documentation and project coordination requirements.
• Compile functional testing records, startup reports, equipment checklists, and deficiency tracking logs.· Maintain commissioning schedules, trackers, and reporting dashboards.
• Support daily and weekly reporting requirements for clients and internal leadership.
• Coordinate collection of vendor documentation, OEM manuals, startup reports, and test results.

Quality & Compliance

• Verify documentation accuracy, completeness, and formatting consistency.
• Ensure compliance with client standards, project specifications, commissioning procedures, and company quality requirements.· Monitor documentation and turnover submission timelines and escalate delays where required.
• Support audit readiness and maintain records for quality assurance purposes.

Client & Contractor Coordination

• Interface with clients, general contractors, subcontractors, OEM vendors, TAB contractors, controls contractors, and field teams regarding documentation and MEP coordination requirements.
• Coordinate document requests, comments, revisions, and approvals.
• Participate in project meetings to communicate documentation status, turnover readiness, and outstanding actions.

Systems & Tools

• Manage documentation within platforms such as:
  • Procore
  • BIM360/Autodesk Construction Cloud
  • SharePoint
  • Bluebeam
  • Excel-based trackers
  • Commissioning management software platforms

Qualifications

Required

• 2+ years of experience in document control, commissioning support, MEP coordination, construction administration, or project coordination.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Word
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and document accuracy.

Preferred

• Experience in mission-critical/data center environments.
• Familiarity with commissioning processes, turnover procedures, and MEP construction workflows.
• Experience coordinating mechanical and electrical systems with construction projects.
• Experience with construction documentation systems and project management platforms.
• Understanding of HVAC, electrical distribution, plumbing, controls, and critical infrastructure systems.

Key Compentencies

• Exceptional organizational skills
• Strong MEP coordination awareness
• High attention to detail
• Professional communication
• Time management
• Ability to work independently
• Problem-solving mindset
• Ability to operate in high-pressure project environments
• Strong follow-through and accountability

Work Environment

• Combination of office, remote, and active construction site environments.
• May require travel to domestic and international project locations.
• Fast-paced, deadline-driven operational environment.

Prerequisites for Employment

• Successful background check, including pre-employment drug screening 

Apollo challenges the brightest, most talented, and driven individuals in the industry by providing an environment that embraces initiative, diversity, and achievement.