Business Development & Speaker Outreach Virtual Assistant

• Qualified speaking opportunities identified
  
• Speaker applications submitted
  
• Outreach campaigns executed
  
• Meetings and keynote opportunities generated
  
• Paid speaking engagements booked
  

• United Kingdom
  
• Europe
  

Secondary:

• Gulf Region
  
• Singapore
  
• Hong Kong
  
• Asia-Pacific
  
• North America
  

Tasks to Delegate Immediately

• Conference and event research
  
• Speaker opportunity sourcing
  
• Lead generation
  
• LinkedIn prospecting
  
• Contact list building
  
• Outreach support
  
• Speaker application submissions
  
• Follow-up management
  
• Pipeline management
  

• Research global conferences, summits, leadership forums, corporate events, and industry gatherings.
  
• Identify events focused on:
  
• Artificial Intelligence
  
• Future of Work
  
• Leadership
  
• Learning & Development
  
• Human Capability
  
• Organizational Transformation
  
• Digital Transformation
  
• Innovation
  
• Executive Education
  
• Track:
  
• Event dates
  
• Locations
  
• Organizers
  
• Speaker application deadlines
  
• Conference themes
  
• Audience demographics
  
• Sponsorship opportunities
  

• Identify paid keynote speaking opportunities.
  
• Research conference programming teams and event organizers.
  
• Source decision-makers responsible for speaker selection.
  
• Build comprehensive speaker opportunity databases.
  
• Monitor call-for-speaker announcements and application windows.
  

• Build databases of:
  
• Chief Learning Officers
  
• Heads of Learning & Development
  
• HR Directors
  
• Talent Development Leaders
  
• Executive Education Leaders
  
• Innovation Leaders
  
• Conference Organizers
  
• Event Producers
  
• Verify contact information.
  
• Maintain accurate records within shared tracking systems.
  

• Execute personalized email and LinkedIn outreach campaigns.
  
• Follow approved messaging templates.
  
• Customize outreach where appropriate.
  
• Manage prospect follow-ups.
  
• Track responses and engagement.
  
• Maintain professional communication standards at all times.
  

Speaker Applications

• Complete conference speaker applications.
  
• Submit call-for-speaker forms.
  
• Coordinate supporting materials.
  
• Maintain records of submissions and deadlines.
  

Pipeline Management

• Maintain a structured opportunity tracker.
  
• Update prospect statuses.
  
• Track outreach activity.
  
• Provide weekly progress reports.
  
• Monitor conversion rates and engagement metrics.
  

• Excellent English communication skills
  
• Strong online research abilities
  
• Lead generation experience
  
• LinkedIn prospecting experience
  
• Email outreach experience
  
• Exceptional attention to detail
  
• Strong organizational skills
  
• Ability to work independently
  
• Confidence working with AI-powered research tools
  
• Professional business writing skills
  

Preferred

• Experience supporting keynote speakers
  
• Experience supporting consultants or coaches
  
• Experience with conference and event research
  
• Experience with speaker outreach campaigns
  
• Familiarity with executive-level audiences
  
• Experience using LinkedIn Sales Navigator
  
• CRM experience
  

Tools & Platforms

• Google Sheets
  
• Gmail
  
• LinkedIn
  
• AI tools such as Claude and ChatGPT
  
• Contact research tools
  
• CRM systems (if implemented)
  

Personal Attributes

• Proactive
  
• Resourceful
  
• Curious
  
• Professional
  
• Collaborative
  
• Reliable
  
• Detail-oriented
  
• Results-driven
  
• Comfortable asking questions when clarification is needed
  

Future Responsibilities (Potential Expansion)

• Podcast guest outreach
  
• Book promotion initiatives
  
• LinkedIn content support
  
• Social media scheduling
  
• Personal brand marketing
  
• CRM management
  
• Additional business development activities
  

Hours & Availability

• Initial commitment: 10 hours per week
  
• Flexible schedule
  
• Ability to overlap with UK business hours when required
  
• Opportunity for increased hours based on performance and business growth