Bookkeeping Virtual Assistant

Who We Are:

Native Pest Management is a local, family-owned business providing pet-friendly and environmentally responsible pest control services across Florida. We take pride in using safe, ethical practices and go above and beyond to exceed customer expectations every day.

We are proud to have earned a place on the Inc. 5000 List of the Fastest Growing Companies in the United States from 2021 to 2025, as well as the 2021 Better Business Bureau Torch Award for Ethics. These recognitions reflect our commitment to quality and integrity in everything we do. Additional recognitions include:

• Recognized in the PCT Top 100 as one of the largest and fastest-growing pest control companies in North America
• Named to the Gator100 List of fastest-growing Gator-led companies four years in a row, ranking No. 24 in 2025
• Ranked #1 Pest Control Company in Florida by Top Rated Local™ based on more than 10,000 five-star reviews
• Winner of the 2023 FLCAJ Readers’ Choice Platinum Award for pest control services
  

Your Opportunity:

We are seeking a highly analytical, tech-savvy, and detail-oriented Bookkeeping Virtual Assistant to support our team in maintaining accurate financial records, managing day-to-day bookkeeping functions, and improving the overall efficiency of our internal financial processes. This role also includes optional responsibilities such as assisting with payroll, budgeting, and light administrative support.

You’ll play a key role in maintaining the integrity of our financial data and reporting, supporting leadership with timely insights, and helping streamline routine tasks. The ideal candidate is organized, proactive, and experienced in bookkeeping, with strong communication skills and a willingness to learn and adapt in a fast-paced environment.


Key Responsibilities:

Record and Categorize Financial Transactions:
Accurately record all financial transactions via Dext-including income, expenses, reimbursements, and adjustments-into the appropriate general ledger accounts. Ensure timely data entry and correct classification in accordance with company policies.

Assist with Payroll Processing:
Collaborate with the Bookkeeper to prepare, review, and process bi-weekly or monthly payroll through Bamboo HR. Ensure accuracy of time entries, tax withholdings, and benefits deductions. Maintain confidentiality and compliance with applicable labor and tax regulations.

Support Licensing and Compliance:
Help manage the renewal and documentation of business licenses through FDACS, permits, and insurance policies. Track expiration dates and assist in filing necessary paperwork to maintain company compliance.

Maintain Financial Spreadsheets and Reports:
Create and update spreadsheets. Ensure accuracy, version control, and clarity in financial documentation shared with leadership.

Provide Administrative Support:
Assist with light administrative duties, including organizing digital records, managing shared folders, and preparing supporting documents for audits or executive review.

Participate in Regular Meetings:
Join video calls for onboarding, training, project updates, performance reviews, share progress, and ask clarifying questions.

Perks:

• 13th month bonus
• 10 days of paid time off (PTO) during the first year
• 6 US Holidays (see note below)
• Paid Training
  
• Employee Referral Bonus
  

Specifics:

Full-time role (40 hours per week)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM EDT/EST (GMT-5), including a 1-hour unpaid lunch break. This role may require availability for a rotating half-day Saturday shift (8:30 AM–12:30 PM EST), approximately once monthly or more as needed.
Note: While three U.S. holidays are fully observed (Thanksgiving, Christmas, and New Year's), there may be a need for coverage on other U.S. holidays such as Memorial Day, Independence Day (July 4th), and Labor Day due to high lead volume. This is rotational. 

Must have:

• Strong high-speed Wi-Fi
• Reliable microphone and camera
• Organized and professional home setup

Qualifications:

• Experience with bookkeeping platforms (e.g., QuickBooks, Xero, Wave)
• Proficiency with Google Sheets or Excel (formulas, pivot tables, etc.)
• Strong attention to detail and analytical skills
• Excellent written and spoken English communication
• Comfortable working independently and in collaboration with leadership

Why Native Pest Management:

• At Native Pest Management, we focus on creating long-term careers for our employees with clear paths for growth. Our goal is to become the largest privately held pest control company in Florida, which will continue to open doors for advancement.
  
• With over 10,000 five-star reviews across platforms like Google, Yelp, and Angie’s List, our team takes pride in delivering exceptional service that keeps customers coming back and referring us to others. That reputation is a direct reflection of the hard work and professionalism of our staff.
  
• The pest management industry is rapidly expanding and offers a recession-resistant career path.
• We are committed to providing valuable, comprehensive, and affordable benefits to our employees. Each year, we review our programs to ensure they continue to meet these goals and support our team’s evolving needs. We’re committed to your success now and in the future.
  
  
  

This role requires exceptional English language proficiency, with precise pronunciation and highly effective conversational skills, to ensure clear, confident, and professional communication with team members.

What to Expect During the Hiring Process:

Once you submit your application, our HR team may reach out for an initial phone or Zoom interview. Candidates who move forward may then be invited to an additional follow-up interview, via Zoom or GoogleMeet. Applicants must submit a 2–3 minute video recording (or video link) speaking in English. Please introduce yourself and briefly discuss your relevant work experience and skills. We encourage you to speak naturally and conversationally rather than reading from a script, as this helps us better understand your communication style in real-world work situations. Light notes or bullet points are fine, but avoid reading word-for-word. Applications submitted without a video link will not be considered. The application process involves a review, and selected candidates may be invited for a screening or interview which may include a typing test. Applicants unwilling to participate in an interview need not apply. Incomplete applications or those not following instructions will not be considered.

Background Check Statement:
Employment is contingent upon successfully completing a background check, which may include a criminal history verification or equivalent clearance based on the applicant’s country of residence. Any required documentation must be completed within two (2) weeks of the start date.

Native Pest Management is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, pregnancy, or any other status protected by federal or Florida law.