Board Operations, Communications & Special Projects

Board Operations, Communications & Special Projects

The Role: Board Operations (Office of the CLO)

Grade: 13 (for internal only)

The Location: Virtual / VA

The Team: You will serve as a strategic, operational, and communications leader managing the lifecycle and governance workflows of the company’s Board of Directors and its Committees. Reporting to the CLO’s Chief of Staff, this role operates as a high-impact liaison, bridging executive management and independent directors (in addition to a variety of special projects assigned by the Chief of Staff and CLO). 

The Impact: You will work in a dynamic, client-facing environment and will have the opportunity to work independently and be part of a Legal, Risk, Compliance & Government Affairs team that provides crucial support to the Board and the company as a whole.  Using independent leadership, you will coordinate and complete projects ranging from written product, PowerPoint presentations and Excel analysis.  You will track and drive action and follow up on key projects and initiatives. You will handle multiple responsibilities simultaneously mixing up longer-term projects with the urgency of immediate demands.  This role would suit a self-starter with a ‘roll-up-your sleeves’ problem-solving attitude with low ego, high EQ and utmost discretion who thrives in a fast-paced environment and has the ability to respond to requests with urgency, organization and enthusiasm whilst learning, collaborating and having fun! 

What’s in it for you:

• Dynamic, fast-paced environment

• Provide crucial support to Mobility Global’s Board of Directors, and the company at large

• Ownership of independent projects and collaborate with stakeholders across the company

• Exposure to company-initiatives and projects led by the Chief of Staff and/or CLO

• Opportunity for growth and development

• A member of a high-performing, high-impact team

Responsibilities:

Board Planning, Execution & Support (~65%)

• Assist with the drafting and management of board and committee minutes, agendas, calendars, charters/guidelines, written consents, routine legal resolutions, secretary certificates, powers of attorney, and other board documents

• Assist with the coordination and execution of board meetings, including management of meeting logistics and distribution of materials through the electronic board distribution portal

• Assist the legal team by establishing corporate frameworks for cataloging Board resolutions and meeting minutes.

• Assist with the preparation (including through wDesk) of the proxy statement and annual report, including assistance with vendor coordination, annual meeting activities and direct coordination with appropriate functions across the business to obtain information required for filings

• Assist with the preparation of annual shareholder meeting materials, including assistance with the meeting script, ballots, and logistics, and coordination with the inspector of elections and transfer agent

• Assist with the creation, distribution, initial review, and summary of key findings/insights of director and officer questionnaires and the annual board survey

• Support the ongoing educational curriculum and structural orientation program for incoming board members

• Benchmark best practices on various governance topics and make recommendations

• Act as the central point of contact for independent directors regarding meeting schedules, corporate expenses, and specialized information requests

• Review, edit, and refine cross-functional executive presentations and committee briefings to ensure narrative consistency, tone precision, and a clarity before board submission

• Author quarterly or monthly dashboard summaries, market briefing notes, and critical event memos dispatched to independent directors between formal sessions, or as pre-reads to supplement in room discussions

• Draft summaries and email communications to the Board with key updates and developments

• Update governance and other relevant information on the NYSE site and external company website in coordination with the Corporate Legal & Investor Relations team

Communications and Special Projects (~35%)

• Perform special projects and responsibilities assigned by the Chief of Staff (e.g., assist with company CR reporting and surveys, departmental communications, topical briefings)

• Support the effective flow of information and decision-making by the Chief of Staff and CLO

Fundamental functional competencies

Problem solving: Break a problem into its small, modular pieces to develop a methodical approach to solution

• Listens to understand problem, its components and interdependencies

• Considers a multitude of outcomes and implications and how they relate to the business outcomes

• Proactively find solutions

Execution & Project Management: Build and execute a project plan including: project timeline, interdependencies, key owners and stakeholders

• Execute project tasks and manages project plan with guidance from manager

• Can manage to deadlines

• Communicate potential risks

Communication: Excellent written and verbal communication including storytelling and slide writing

• Clear, structured written and verbal communication with team and stakeholders

• The ability to concisely present information and data

Behavioral Attributes

• Always willing to learn, do thorough research, fact-finding, gather knowledge and not afraid to ask questions

• Comfortable with ambiguity and complexity

• Able to acclimate and adapt quickly (to new projects, ways of working, and colleagues)

• Has grit, even when the right path is unclear

• Takes ownership of work

• Comfortable and eager to develop technological solutions and replicable procedures

• Able to work in a capacity with strict privacy and confidentiality requirements inside and outside the Company

• Resourceful, collaborative and inclusive

• Low ego & works toward the greater good of the team and project

Qualifications:

• 10+ years of progressive corporate governance, legal operations, or executive-level project management experience within a publicly traded company

• Bachelor’s degree required. Advanced operational or business designations (e.g., MBA, CAP, or corporate governance certifications) are preferred

• Analytical and reporting capabilities (Microsoft Office Suite: Word, Excel and PowerPoint)

• Strong critical thinking, problem solving and negotiating skills, with the ability to apply those skills to a wide range of issues

• Must be highly detail-orientated, thorough, and diligent

• Excellent written and verbal communication skills

• Strong planning and organizational skills with ability to meet deadlines, efficiently multitask, and prioritize work for several simultaneous tasks in a fast-paced environment

• Uncompromising ethics with a documented history of protecting highly confidential insider information. Comfortable communicating with institutional leaders, boards, and executive staff

Preferred Qualifications:

• Experience preparing, managing and maintaining board minutes, agendas, shareholder meeting materials, and corporate recordkeeping

• Experience with Diligent or similar electronic distribution portal for board materials is a plus

• Notary certification a plus

MOBILITY

Compensation/Benefits Information (US Applicants Only): Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses, and certifications. In addition to base compensation, this role is eligible for an annual incentive plan.  This role is eligible to receive additional S&P Global benefits. For more information on the benefits that we provide to our employees, please click here.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.