Billing and Administrative Assistant

This role requires direct, hands-on experience with Clio Manage — specifically billing, invoicing, trust accounting, and timekeeping. If you have not used Clio Manage in a professional legal setting, this position will not be a fit.

We are seeking a detail-oriented Legal Billing Specialist to support a growing law firm (approx. 15 attorneys) with billing operations managed exclusively through Clio Manage. This is a remote, part-time W-2 position. You will be the primary point of contact for billing accuracy, invoice follow-up, and client communication related to financial matters.

• Manage the complete billing cycle within Clio Manage, including time entries, invoice generation, payment processing, and account maintenance

• Review attorney and staff time entries to ensure accuracy and compliance with billing requirements

• Monitor billable hours across multiple matters and attorneys

• Coordinate with attorneys regarding billing questions, adjustments, and invoice approvals

• Communicate professionally with clients regarding invoices, payments, account balances, and billing inquiries

• Follow up on overdue invoices and outstanding balances in a timely and professional manner

• Maintain accurate records of billing activity, payment history, and client communications

• Assist with trust account and retainer tracking as needed

• Support general administrative functions, including document management and scheduling

• Ensure confidentiality and professionalism in all client interactions

Compensation & Benefits:

$21/hour — W-2 employment

Medical, dental, and vision coverage

Paid sick time and employee discounts

Annual performance bonuses

6-month pay review with potential increase based on performance

Reimbursement of certain expenses

Professional development and advancement opportunities

Supportive, inclusive remote work culture

About Equivity:

Equivity was founded by an attorney and provides virtual paralegal, administrative, and staffing services to law firms across the country. The team is fully remote but the work is structured — clear expectations, consistent clients, and a focus on getting things right. Learn more at www.equivityva.com.

Equivity is an Equal Opportunity Employer.

Required Qualifications

• Direct, hands-on experience using Clio Manage for legal billing, invoicing, trust accounting, timekeeping, and matter management

• Prior experience in a law firm or legal services environment

• Bachelor's degree required

• Excellent written and verbal English communication skills

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines in a remote work environment

• Professional, reliable, and proactive approach to work

• Dedicated home office setup with stable, high-speed internet

  Preferred Qualifications

• Experience supporting multiple attorneys in a mid-sized or high-volume law firm

• Knowledge of legal billing practices, trust accounting, retainers, and IOLTA requirements

• Experience handling collections, accounts receivable follow-up, or client billing inquiries

• Strong client service or customer-facing experience