Bids & Quotes Analyst

Key responsibilities

Quote preparation

• Build quotes in the ERP and quoting tools based on requests from sales and customer teams.
• Confirm product details, pricing, availability and lead times before quotes are sent.
• Meet agreed turnaround times and follow up on open quotes.

Bid and RFP support

• Read bid documents and summarize requirements, deadlines and pricing forms.
• Complete pricing sheets, product cross-references and compliance forms.
• Gather the documents and approvals needed for each submission.
• Submit bids through customer portals and keep submission records.

Pricing and data accuracy

• Apply contract and customer pricing correctly, and flag pricing questions to the Pricing team.
• Load awarded bid and contract pricing into systems, and check it for accuracy.
• Keep the bid library and quote templates current.

Reporting

• Track bid and quote activity, deadlines and outcomes in Salesforce or the bid tracker.
• Prepare reports on quote volume, turnaround time and win rate for the Bids & Quotes Manager.

Qualifications

Required

• Bachelor's degree in Business or a related field, or equivalent experience.
• 2+ years in quoting, bids, sales support, customer service or a data-focused role.
• Strong Excel skills, including lookups, pivot tables and large price files.
• Experience with an ERP or CRM, ideally Salesforce.
• Very detail-oriented, with the ability to manage several deadlines at once.
• Clear written communication skills.

Preferred

• Experience in B2B distribution, especially laboratory, scientific, healthcare or industrial supplies.
• Experience with public sector, university or hospital bids.
• Familiarity with e-procurement systems and customer bid portals.