The Assistant Project Manager supports the lead Project Manager in coordinating construction and fabrication activities, including scheduling, invoicing, and documentation. They are responsible for maintaining project records, managing sign installations, and ensuring project budgets and timelines are met.
Job Summary:
Assistant Project Managers are responsible for supporting a lead Project Manager on various scopes of an overall project. Assistant Project Managers are designated to an account and will work closely with Project Managers as team members to assist in the management of construction and fabrication activities related to assigned projects.
This typically includes Smartsheet schedules, invoicing documentation, internal processes for production releases, coordinating the paperwork needed for design, permitting, and installation. They can also manage their own mid-sized projects with PM or Director oversight.
The ideal candidate will be proficient with multi-site healthcare rebrand with a strong emphasis in sign programs supporting various markets throughout the U.S.
Duties and expectations:
Support project team with daily project coordination.
Focused growth in the Healthcare & Corporate Branding industry
Maintain up-to-date knowledge of assigned project scopes of work, schedules, budgets and deadlines
Support multi-site projects with assigned clients or programs
Review and update progress and cost reports, schedules and requirements for completion on a regular basis to support and assist the assigned Project Manager
Maintain ERP and project records as it relates to submittals, RFIs, change requests, commitments, design log
Communicate any project deviation to affected teams as quickly as possible to ensure accuracy of scope of work
Review products specifications for quality control purposes before and after installation
Coordinate design requests and engineering schedules
Develop and update customer reports
Travel to job site as needed
Procure materials, tools and equipment and/or vendors as required
Support, coordinate and manage sign installations and remediation plans
Understand and track project gross profit margins and budgets to ensure these remain within estimated costs
Enhanced assertive communication and negotiation skills
Any other work assigned by the Directors of Project Management
Minimum Qualifications:
Associate degree or equivalent in engineering, construction or related field to project management
At least two years’ experience in a fast-paced, high-volume professional office setting, supporting engineering, project management or construction
Healthcare accounts, rebrand or program sign experience highly desirable
Stable work history showing progression in responsibility and growth
Proficiency with Microsoft Office suite to include Excel, Work, Outlook
Experience with Bluebeam for design input and Smartsheet or project scheduling software preferred
Possible travel of up to 5-15%
Consistently detail oriented with strong organizational skills
Ability to communication at all levels of an organization effectively; orally and written
Must be comfortable interacting with customers such as general contractors, engineers, architects and project owners
Ability to organize and manage multiple priorities within establish deadlines
Strive to achieve ambitious goals – loves to be challenged, determine to succeed, works tirelessly to achieve establish goal, not only personally but as assigned.
Work as a team member and operate with the understanding that we do our best when we work together
We are a leading sign company in the U.S. and provide an attractive benefits package:
Health & Wellbeing Benefits
Paid Time Off
401(k) Plan with Company Match
Leading Edge Tools & Technology
YMCA Health & Fitness Membership
Education & Advancement Opportunities
Profit Sharing
Incentive Programs including a Company Profit Sharing Plan
Charitable Contributions Match
And More!
Jones is an equal opportunity employer with a diverse workplace that promotes a culture of trust, respect, and transparent communication.
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
— Sarah J.
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Marketing Manager
★★★★★
Verified
