Assistant Officer - Administration

The Assistant Officer – Administration(UAE National)  will provide remote administrative and operational support to the Facilities Management team, including documentation, data entry, report preparation, record maintenance, and coordination with internal departments. The role requires good communication skills, basic computer proficiency, timely task completion, and a high level of accountability while working remotely.

Responsibilities

• Provide administrative support to the Facilities Management and Operations teams.

• Prepare, update, and maintain reports, spreadsheets, trackers, and departmental records.

• Maintain organized electronic filing systems and ensure accurate documentation.

• Coordinate with site teams and internal departments to collect required information and documents.

• Assist in preparing letters, forms, presentations, and other administrative documents.

• Monitor and follow up on pending tasks, requests, approvals, and assigned action items.

• Support the preparation of daily, weekly, and monthly operational reports.

• Maintain records related to staff attendance, deployment, leave, and other administrative requirements, as assigned.

• Coordinate meetings, schedule appointments, record meeting minutes, and track action points.

• Communicate professionally with colleagues and stakeholders through email, telephone, and online platforms.

• Ensure confidentiality of company information and compliance with established policies and procedures.

• Maintain regular availability during approved working hours, comply with attendance requirements, and complete assigned tasks within agreed timelines while working remotely

Qualifications

• UAE National with a valid Family Book, as per company requirements.

• High School Certificate, Diploma, or Bachelor’s degree in Business Administration, Office Administration, or a related field is preferred.

• Fresh graduates are welcome to apply.

• Basic knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.

• Good written and verbal communication skills in Arabic and English.

• Basic computer skills, data entry, and electronic document management capabilities.

• Strong organizational skills and attention to detail.

• Good time management and the ability to meet deadlines.

• Ability to work independently, follow instructions, and manage assigned tasks in a remote working environment.

• Willingness to learn new systems, processes, and administrative procedures.