AI Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

The Impact you’ll make

• Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions.
• Build and maintain automations (including n8n) and necessary integrations.
• Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.

• Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.
• Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.
• Produce and maintain clear SOPs, documentation, and dashboards for visibility.

• Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.
• Ensure clear daily summaries, next actions, and owner accountability.
• Provide administrative backups as needed (travel, meeting prep, decks, scheduling).

• Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.
• Translate strategy into tasks and automations; QA deliverables and close gaps.
• Train/enable internal team members and vendors on updated processes and tools.

• Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.
• Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.
• Surface risks early, propose solutions, and push projects forward decisively.

Skills, Knowledge and Expertise

• Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).
• Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).
• Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.
• Experience collaborating with U.S.-based executives and working Eastern Time hours.
• Exceptional communication and an assertive, proactive approach
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.
• Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.
• Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.

• You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.
• You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.
• You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.
• You care about measurable impact, not activity—your default is to automate, document, and iterate.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)

• $7 per hour
• No benefits package included

Benefits