Administrator-Audit

FLSA Status: Non-Exempt (Hourly), Part-Time

Department: Compliance Audit - Alabama

Location: Remote - AL

Reports To: Audit Administration Manager or Audit Supervisor

Job Summary:

Responsible for providing administrative and back-office support to the Audit Department, including managing legacy back-office systems, assisting with client billing, processing staff timesheets, preparing monthly RFIs, and supporting audit assessment preparation. Occasional communication with taxpayers and clients may be required, but is not a primary function of this role. This position works closely with the Audit Administration Manager to ensure efficient administrative operations within the department.

Duties and Responsibilities:

Manages back-office functions within the department's legacy systems.

Assists with Voluntary Disclosure Agreements (VDAs) as needed.

Collaborates with the Business Analyst on client billing matters.

Reviews staff timesheets and imports timesheet data into internal systems.

Prepares monthly Requests for Invoice (RFIs) using timesheet data for submission to the Invoicing and Accounts Receivable Departments.

Performs clerical and data entry tasks, including correcting staff-entered errors within internal systems.

Assists in preparing preliminary and final assessments for issuance, as needed.

Assists in researching, resolving, and recording processing issues.

Builds and maintains audit spreadsheets and queries in MS Office applications as needed.

Communicates occasionally with taxpayers and clients as necessary (minimal).

Completes tasks by deadline and with little supervision.

Other duties as assigned.

Education and Experience:

Associate degree in accounting or business-related field preferred.

High school diploma or GED required.

Minimum 3 years in an office environment, with experience in administrative or back-office support.

Strong data entry skills (10-key and typing).

Prior experience with legacy audit/back-office systems preferred.

Knowledge, Skills and Abilities:

Proficient in MS Word, Excel, and Outlook.

Strong attention to detail and organizational skills.

Strong interpersonal skills and ability to communicate effectively with clients and employees as needed.

Positive attitude and TEAM spirit.

Ability to work independently in a remote environment while collaborating closely with the Audit Administration Manager.

Work Environment:

This is a remote position. The employee works from a home office setting, using a telephone and computer.

Physical Demands:

Must be able to remain in a stationary position for most of the day.

Constantly operates a computer and other office productivity software/machinery.

May occasionally communicate via telephone.