Administrative Assistant (Remote)

Job Overview

GCGC BIZ LLC is a full-service design-build and construction company specialising in high-quality residential and commercial projects. From initial concept and architectural planning through to construction and interior design, we deliver comprehensive project management with a focus on quality craftsmanship, innovative design, and complete client satisfaction. We are currently seeking a proactive and organised Administrative Assistant to join our team on a Full-Time, fully Remote basis. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our daily business activities, providing vital support to our project managers and wider team.

Responsibilities

As an Administrative Assistant, you will be responsible for a wide range of tasks, including but not limited to:
 

• Managing and organising company correspondence, including emails, enquiries, and phone calls.
• Scheduling meetings, appointments, and managing calendars for senior staff.
• Preparing, editing, and distributing documents, reports, and presentations.
• Maintaining and updating digital filing systems, ensuring all project documentation is organised and accessible.
• Providing administrative support to project management teams, assisting with timelines and coordination.
• Acting as a professional point of contact for clients, suppliers, and subcontractors.
• Assisting with basic financial administration, such as processing invoices and tracking expenses.
• Performing data entry and maintaining company databases with a high degree of accuracy.

Qualifications

The ideal candidate will possess the following skills and experience:
 

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• A self-motivated and disciplined approach, with a proven ability to work independently in a remote environment.
• Experience within the construction, architecture, or design industry is highly desirable but not essential.
• Familiarity with project management software would be considered an advantage.

Compensation and Benefits

 

• A competitive hourly wage of $30 - $40 USD per hour, dependent on experience.
• The flexibility and convenience of a fully remote working arrangement.
• The opportunity to be an integral part of a dynamic and growing company.