Administrative Assistant for a Private Company in Australia (Home Based Part Time)
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AI Summary
The role involves managing shared and leadership inboxes while providing comprehensive administrative support across finance, sales, and logistics operations. You will be responsible for preparing recurring reports, maintaining documentation, and proactively resolving business tasks using AI tools and automation.
• Take ownership of shared and leadership inboxes, managing emails, follow-ups, and actions rather than simply forwarding messages.
• Provide administrative support across finance, sales, orders, logistics, suppliers, and general business operations.
• Stay ahead of recurring reports, meetings, and deadlines by proactively preparing information and materials before they are requested.
• Identify and follow up on missing information, receipts, approvals, and outstanding actions, resolving routine matters independently where appropriate.
• Prepare and maintain reports, documents, presentations, records, and recurring administrative processes.
• Use AI tools, templates, and simple automation to improve processes and take ownership of outcomes without requiring step-by-step direction.
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