Administrative Assistant

Administrative Assistant

Classification:

Full-Time, Salaried / Non-Exempt

Hours:

40 Hours

Compensation:

$45,000 Annually

Reports To:

Account Executive / Senior Leadership

Location:

Remote

Position Summary

Momentum Association Management Company is seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations across multiple client associations. This full-time position plays a key role in ensuring smooth operational delivery, effective communication, and high-quality service to Momentum's association clients. The ideal candidate brings strong administrative skills, a professional demeanor, and the ability to manage multiple priorities in a dynamic, client-focused environment.

About Momentum

Momentum is a full-service association management company (AMC) providing strategic and operational support to nonprofit associations and professional organizations. Our team serves as the staff backbone for our client associations, delivering expertise in governance, communications, event management, membership, and more.

Key Responsibilities

Administrative Support

• Provide general administrative support to Momentum staff and client association leadership
• Manage and organize electronic files, records, and shared drives
• Draft, proofread, and format correspondence, reports, and documents
• Maintain and update contact databases, mailing lists, and member records
• Prepare meeting agendas, take minutes, and distribute materials as needed

Client Association Support

• Assist with member communications, including email campaigns and newsletters
• Support event coordination logistics, including registration, vendor communication, and materials preparation
• Respond to member and stakeholder inquiries in a timely and professional manner
• Assist with website content updates and maintenance using content management systems
• Support board and committee meeting preparation and follow-up

Operations & Communications

• Coordinate scheduling and calendar management across multiple projects
• Assist with processing invoices, expense tracking, and financial record keeping
• Support special projects and organizational initiatives as assigned
• Maintain confidentiality of sensitive organizational and member information

Qualifications

Required

• 2+ years of administrative, office support, or related professional experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines independently
• Professional, service-oriented approach to client and member interactions

Preferred

• Experience in association management, nonprofit, or membership organization environment
• Familiarity with association management software or CRM platforms (e.g., MemberClicks, Salesforce)
• Experience with email marketing platforms (e.g., Constant Contact, Mailchimp)
• Basic understanding of website content management systems
• Experience supporting virtual or in-person events

Work Environment

This is a part-time position averaging 40 hours per week. Hours may vary based on client needs, project timelines, and event schedules. Some flexibility in scheduling is available; however, the candidate must be responsive and available during core business hours. Occasional additional hours may be required during peak periods such as annual conferences or membership renewal cycles.