Admin & Executive Assistant

Admin & Executive Assistant

Position Type: Part Time
Location: Philippines (Remote)
Schedule: Monday - Friday, 2PM - 6PM EST
Salary Range: Php 25,000 - Php 35,000

About the Company
Our client is an internationally recognized independent journalist, photographer, documentary filmmaker, and podcast creator whose work focuses on powerful, human-centered storytelling. With a strong global presence and collaborations with respected media platforms, they are known for producing thoughtful, high-impact content across print, film, and audio. Driven by purpose and a commitment to meaningful narratives, they continue to create stories that inform, challenge perspectives, and inspire audiences worldwide.

About the Role
As an Admin & Executive Assistant, you will serve as a strategic right hand to our client, ensuring day-to-day operations run smoothly and efficiently. This role will primarily focus on executive support, project coordination, travel arrangements, scheduling, logistics management, and administrative operations, allowing the client to stay focused on high-impact storytelling and content creation.

While the role will occasionally provide support for podcast production and creative projects, the creative component is considered secondary to the core executive assistant responsibilities. Success in this role will come from exceptional organization, proactive problem-solving, strong communication skills, and the ability to manage multiple priorities in a fast-paced, entrepreneurial environment.

Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.

• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and logistics.

• Support project planning and execution by tracking timelines, deliverables, and action items.

• Manage files, documents, digital records, and administrative systems efficiently.

• Record, categorize, and maintain expense reports and related documentation.

• Handle day-to-day administrative tasks and operational support to ensure seamless workflow.

• Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors.

Project Coordination & Operations

• Monitor ongoing projects and ensure deadlines, priorities, and follow-ups are properly managed.

• Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed.

• Identify opportunities to improve processes, organization, and operational efficiency.

• Provide timely updates and progress reports to the client regarding ongoing initiatives.

Creative & Content Support

• Assist with podcast and media projects, providing basic video/audio editing (Adobe Premiere, Final Cut, Audacity, or similar)

• Offer creative support for other content projects, including graphic design or copywriting as needed

• Organize and manage creative assets and project files

• Follow client direction while applying independent creative judgment

Competencies and Qualifications

Must-Have

• 2–4 years of experience in administrative support or related roles

• Strong experience managing calendars, travel arrangements, logistics, and executive priorities.

• Strong organizational skills and attention to detail

• Comfortable using productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar)

• Familiarity with creative projects, journalism, photography, or media production

• Basic skills in video/audio editing, graphic design, or copywriting

• Excellent written and verbal communication skills

• Ability to work independently and manage multiple priorities

Nice-to-Have

• Experience working with solopreneurs or creative professionals

• Familiarity with podcast production workflows

• Experience with multiple creative projects simultaneously

• Knowledge of social media content management

• Degree in journalism, media, communications, or related areas

What We Offer

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Leave (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

Application Process
We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.


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