Accounts Payable Specialist (Temp Opportunity)

Overview

The temporary Accounts Payable Specialist in a government contracting environment is responsible for managing the full lifecycle of vendor payments while ensuring strict compliance with federal regulations, contract requirements, and internal controls.

Responsibilities

• Invoice Processing & Verification: Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with contract terms (e.g., FAR, DFARS). Match invoices to purchase orders and receiving documentation (3-way match), ensuring correct pricing, quantities, and funding allocations.
• Compliance & Regulatory Adherence: Ensure all transactions comply with government contracting standards, including audit readiness (DCAA/DCMA), cost allowability, and proper segregation of direct vs. indirect costs. Maintain documentation to support audits and financial reviews.
• Vendor Management: Communicate with vendors to resolve discrepancies, respond to payment inquiries, and maintain accurate vendor records (including SAM.gov verification when applicable). Ensure timely payments in accordance with contract terms and Prompt Payment Act requirements.
• Payment Processing: Prepare and execute payment runs (ACH, wire, check), ensuring approvals are in place and cash flow is managed effectively. Track due dates to avoid late payments or penalties.
• General Ledger & Reconciliation: Accurately code invoices to the general ledger, contracts, and cost centers. Reconcile AP subledger to the general ledger, investigate variances, and assist with month-end and year-end close processes.
• Reporting & Audit Support: Generate AP aging reports, accruals, and other financial reports as needed. Support internal and external audits by providing documentation and explanations for transactions.
• Systems & Process Improvement: Utilize ERP/accounting systems (Business Central). Identify opportunities to improve efficiency, strengthen controls, and ensure compliance with government accounting standards.

Qualifications

Required:

• One to three years of experience in accounts payable processing
• Minimum high school diploma required

Preferred:

• Bachelor’s degree in Business or related field
• Experience with Microsoft Dynamics NAV in a government contracting environment

General Information