Accounts Payable Specialist

Accounts Payable Specialist

Are you a detail-oriented finance professional who enjoys keeping processes organized, resolving discrepancies, and ensuring payments are completed accurately and on time? We are seeking an Accounts Payable Specialist to support our day-to-day financial operations across a multi-site, multi-contract organization.

In this role, you will process accounts payable and accounts receivable transactions, support corporate card administration, maintain vendor accounts, and help ensure compliance with organizational accounting and finance policies.

What You’ll Do

Manage Accounts Payable Processes

• Review invoices for appropriate documentation, including purchase orders, delivery documentation, and required approvals, before entering them into the accounting system.

• Verify invoices for accuracy, assign the appropriate general ledger codes, and apply the correct distribution tables.

• Process vendor checks and electronic payments through EFT and ACH.

• Ensure vendors and employee reimbursements are paid accurately and on time.

• Complete required check-processing procedures and ensure the bank receives the necessary check information.

Maintain Vendor Accounts and Financial Records

• Maintain vendor accounts and reconcile vendor statements.

• Identify, research, and resolve invoice, payment, and account discrepancies.

• Support accurate allocation of expenses across multiple sites and contracts.

• Maintain organized and accurate documentation in accordance with organizational policies and audit requirements.

Support Month-End Closing and Audits

• Manage the monthly accounts payable closing process, including accounts payable accrual entries.

• Prepare quarterly aging reports and process reversals of accounts payable sessions or invoices as needed.

• Support the annual financial audit by gathering invoices, cleared checks, reports, and other documentation requested by auditors.

Administer Corporate Card Processes

• Manage corporate Visa account processes, including card assignments and approval workflows.

• Research and respond to potential fraud alerts.

• Prepare and review weekly corporate card reports.

Collaborate Across the Organization

• Partner with internal teams to answer payment-related questions and resolve financial discrepancies.

• Ensure accounting and finance policies are consistently followed.

• Participate in assigned meetings, events, and professional development opportunities.

What You’ll Bring

• An associate degree, preferably in Accounting, or three to five years of related experience in accounts payable or a general accounting department.

• Experience working in a multi-site, multi-contract environment.

• Knowledge of invoice coding and expense allocation principles.

• Strong attention to detail, organization, and accuracy.

• The ability to research discrepancies, solve problems, and manage competing deadlines.

• Experience with NetSuite and AvidXchange is preferred.

• The ability to travel locally or long-distance up to 10% of the time for work-related meetings and functions.

• A valid driver’s license and/or access to reliable transportation.

Additional Requirements

This position requires the successful completion of all applicable pre-employment requirements, including a background check and physical examination.