Accounts Payable Specialist

This position is eligible to telework. Individual approval is subject to Personnel Policy requirements.

SCOPE:

Performs Accounts Payable activities of the Authority in accordance with OCHA and CEC policies and procedures.

ACCOUNTABILITY:

Directly responsible to the Director of Finance.

EXAMPLES OF WORK PERFORMED:

Processes all invoices for payment in a timely manner taking advantage of prompt pay discounts when possible.

Codes, checks and ensures accuracy of invoices for charging to proper accounts.

Secures proper approval on all invoices, requisitions, purchase orders, and checks prior to mailing.

Prepares all accounts payable reports monthly, quarterly, and annually.

Prepares checks for signature and approval.

Reconciles vendor statements to insure there are no missing invoices or payments.

Prepares annual Form 945 and Form 1099 tax reports and forms.

Prepares HUD reports related to Accounts Payable and Vendor payments.

Ensures proper and timely payment of claims, filing of documents.

Performs other duties as assigned.

Qualifications

QUALIFICATIONS: 

REQUIRED:

High School diploma, or equivalent, with additional business school education or college. 

Ability to be bonded; to perform efficiently and effectively with little or no supervision; to retain proprietary information as confidential; and to comply with Authority attendance policies.

Possess a working knowledge of computerized word processing and spreadsheet programs and file maintenance.

PREFERRED: 

Prior Accounts Payable experience.

PHYSICAL:

Ability to read and write correspondence, read ledgers, work with computerized reports, code books, plans, etc.  Ability to communicate clearly and effectively with others by telephone and in person. Physical range of motion and coordination for extensive work with files. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.