Accounts Payable (AP) Specialist ( Night Shift | US Operations)

We are looking for a highly organized and detail-oriented Accounts Payable (AP) Specialist to join our accounting team. This role will oversee the end-to-end AP function, ensuring accurate and timely processing of payments, vendor management, and compliance with internal controls. The ideal candidate will have a strong understanding of vendor credit term applications, credit renewals, payment processing, and AP reporting, with the ability to work independently in a remote setting while collaborating with global teams. This position requires working during the night shift to align with business operations.

Key Responsibilities:

1. Vendor Credit Term Management

• Handle new vendor credit term applications, ensuring appropriate documentation and approvals.

• Manage the credit renewal process for existing vendors, liaising with suppliers to maintain optimal payment terms.

• Conduct vendor financial evaluations to determine appropriate credit terms and mitigate financial risk. 

• Maintain an up-to-date vendor master database, ensuring accuracy of payment terms and agreements.

2. Accounts Payable Processing

• Process vendor invoices in compliance with company policies and contractual agreements. 

• Verify invoice accuracy, matching with purchase orders and receipts. 

• Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts. 

• Address and resolve any invoice discrepancies, coordinating with internal teams and vendors. 

3. Payment & Cash Flow Management

• Prepare and execute vendor payments via bank transfers, checks, and electronic payment systems. 

• Manage the AP aging report, ensuring timely payments and preventing overdue balances. 

• Support cash flow forecasting by providing accurate AP payment schedules. 

• Ensure proper documentation and approval workflows before processing payments. 

4. Compliance & Documentation

• Maintain adherence to internal controls, company policies, and regulatory requirements related to AP.

• Support internal and external audits, preparing necessary AP-related reports and documentation.

5. Reconciliation & Reporting

• Perform monthly reconciliations of AP accounts, resolving discrepancies with vendors and internal teams.

• Generate AP reports, including aging analysis, payment forecasts, and expense summaries.

• Assist in month-end and year-end closing activities, ensuring all payables are accurately recorded. 

6. Process Improvement & Automation

• Identify opportunities to enhance AP processes and implement automation tools where applicable. 

• Streamline vendor payment workflows to improve efficiency and reduce errors. 

• Work closely with IT and finance teams to optimize the AP system and reporting functionalities. 

7. Cross-Functional Collaboration

• Work closely with procurement and operations teams to align vendor payment processes with purchasing activities.

• Collaborate with the treasury team to ensure effective cash flow management. 

• Serve as a key contact for vendors regarding payment status, credit terms, and issue resolution. 

Qualifications & Skills:

• Bachelor's degree in accounting, Finance, or a related field.

• Minimum 5 years of experience in accounts payable, finance, or related functions.

• Strong knowledge of vendor credit applications, payment processing, and AP best practices.

• Experience in handling AP reconciliations, reporting, and financial analysis.

• Advanced Excel skills and proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar).

• Strong analytical and problem-solving skills to resolve invoice disputes and enhance payment efficiency. 

• Excellent attention to detail, organizational, and communication skills.

• Ability to work independently in a remote setting and collaborate with international teams.

• Familiarity with U.S. tax regulations and vendor compliance requirements is a plus.

• Willing to work night shift to support global business operations.