Accounts Payable Analyst (Credit Card Transactions)

At JC Davis Ventures, LLC dba JC Davis Power, we keep work moving with smart, reliable solutions that allow our people and our partners to stay safe, focused, and ahead. Powering a jobsite shouldn't be a hassle. But too often, crews are left waiting, equipment breaks down, vendors go dark, and deadlines slip.

We started JC Davis Power to fix all of that. We're a full-service jobsite operations partner, delivering and maintaining temporary power, climate control, and tower lighting. All with one reliable crew. No handoffs. No confusion.

We show up, solve problems, and do the work the right way. Whether you're supporting customers in the field, building systems behind the scenes, or helping drive the business forward, you'll be part of a team that values reliability, accountability, and getting the job done.

Simple - Reliable - Done Right!

The Role

As JC Davis Power grows, so does the number of company card transactions our crews and teams make every day. As our Accounts Payable Analyst (Credit Card Transactions), you'll own that process from receipt to reconciliation. You'll review and code 75+ card transactions a day, reconcile monthly statements, and track down missing receipts and discrepancies. You'll also support core AP work, including invoice processing and vendor payments. Today the split is about 60% credit card work and 40% AP. Over the next 6 to 12 months it will shift toward credit card work only, as card volume grows.

This is a focused, high-volume role with a steady rhythm. Most of the month is consistent and routine, with a heavier push at month-end. It's a good fit for someone who likes clearing a queue and getting every detail right.

This is a remote role, but candidates MUST BE here in Texas.

What You'll Do

• Daily receipt review: Review and approve 75+ credit card receipts a day. Check each one for accuracy, business purpose and policy compliance.

• Coding and processing: Code and process card transactions in Bill and our accounting systems. Ensure expenses are processed accurately and approved on a timely basis.

• Cardholder support: Handle a steady flow of cardholder questions, from card issues to missing receipts. Follow up with cardholders and department managers for receipts, itemized details or coding clarifications, and help cardholders with disputes.

• Monthly reconciliation: Reconcile monthly card statements against audited transaction records. Investigate and resolve discrepancies, unauthorized charges and duplicate billings with vendors or the card issuer.

• Accounts payable support: Process PO-based vendor invoices with three-way matching and enter them in Bill. Respond to vendor questions and help reconcile vendor statements.

• Month-end close: Work with AP to make sure all credit card liabilities are recorded accurately before month-end close.

• Fraud prevention and policy: Help enforce our travel and expense policies, and flag non-compliant spending or suspicious activity.

• Records: Keep receipts, statements and invoices organized and audit-ready.

What We're Looking For

• 3-5 years of accounts payable experience with strong, hands-on credit card transaction experience

• Hands-on experience with Bill (Bill.com), NetSuite and QuickBooks Online, or similar ERP systems

• Intermediate Excel skills

• Strong attention to detail, and comfortable with repetitive, high-volume manual work

• Patient, friendly communicator who can follow up firmly and politely with cardholders, managers and vendors

• Takes ownership and works to clear the queue each day

• Picks up new systems quickly

• Self-directed and reliable when working remotely

• Reliable high-speed internet and a dedicated, distraction-free workspace

Preferred

• 1-3 years of dedicated credit card or expense management experience

• Experience with Divvy, Capital One or other corporate card platforms

• Familiarity with W-9 collection and 1099s

What We Offer

We take care of our team so you can take care of the work. Our benefits are designed to keep you safe, supported, and set up for success.

• Health & Wellness – 100% company-paid medical coverage premiums for you and your family, including spouse or partner and children

• Life Insurance – Company-paid group life insurance for every employee

• Additional Coverage – Employee-paid dental, vision, short and long term disability, additional life, accident, illness, and hospital indemnity options available

• 401k – plus 4% matching

• Time Off – Flexible PTO

• Supportive Culture – Safety-first mindset, people-first values, and a team that looks out for one another