The Virtual Coordinator manages complex executive calendars, coordinates meetings, and handles travel logistics for international teams. They also provide flexible administrative support, including onboarding, reporting, and event planning.
We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.
Our Assistant Services team is a dynamic and growing part of Siemens’ Global Business Services in the CEE region, providing remote support to managers and teams located across multiple countries. Our motto is “We let you do your best, let us do the administrative rest” – and it’s achieved through a variety of administrative, technical and creative tasks within this crucial role.
We are looking for a Virtual Coordinator with German and English.
You’ll make a difference by:
Managing complex executive calendars, ensuring smooth scheduling across time zones.
Coordinating meetings, often with high-level customers and stakeholders.
Anticipating and resolving scheduling conflicts with speed and discretion.
Arranging domestic and international travel, including flights, hotels, and ground transport.
Handling travel documentation, safety checks, visas, and expense reporting.
Supporting planning and logistics for events, workshops, and group meetings.
Providing flexible administrative support, including onboarding, reporting, and presentation prep.
You’ll win us over by:
Having 2-3 years prior experience in a similar role (e.g. executive, business, office coordinator or support) is an advantage.
Holding a relevant degree or equivalent practical background.
Being advanced in German and English.
Communicating clearly while staying discreet, organized and detail focused.
Solving issues swiftly, effectively, and with ownership
Being confident in your digital skills (especially MS Outlook).
Enjoying cross-cultural teamwork and occasional travel (up to 10%).
You can expect:
Work from the comfort of your own home.
Competitive remuneration package.
Empowerment and opportunity for work-life balance.
Career growth and development.
Free and unlimited access to Siemens' Learning Platform.
Multisport card.
Employee Referral program.
Additional health coverage (medical and dental care).
Additional pension insurance.
Family allowances.
Food vouchers - 102.26 EUR net.
Friendly work environment.
Employee assistance program (confidential psychological help).
Join us and be yourself!
We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the everyday with us.
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
— Sarah J.
·
Marketing Manager
★★★★★
Verified
