V105- Legal Scheduling Coordinator
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AI Summary
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a Legal Scheduling Coordinator and become an essential part of a fast-paced legal team focused on ensuring the smooth coordination of legal proceedings and attorney schedules.
In this role, you will manage critical scheduling activities, communicate with legal professionals and external parties, and help keep cases moving forward efficiently. The ideal candidate is highly organized, proactive, and persistent, with a strong ability to manage competing priorities while maintaining accuracy. This opportunity is perfect for someone with prior law firm experience who thrives in a structured legal environment and takes pride in delivering reliable, detail-oriented support.
• Monthly compensation range: 1150 USD to 1220 USD
Responsibilities include, but are not limited to:
- Handle occasional phone calls to coordinate scheduling matters and resolve conflicts
- Organize and maintain case related information and documentation
- Update schedules as changes arise and communicate updates to all relevant parties
- Maintain accurate calendar entries and scheduling records
- Follow up persistently on pending scheduling requests until confirmation is received
- Communicate with courts, opposing counsel, clients, and third parties to coordinate legal events
- Ensure all legal events are appropriately documented and communicated
- Manage attorney calendars and proactively resolve scheduling conflicts
- Manage multiple scheduling requests simultaneously while maintaining a high degree of accuracy
- Provide administrative support to attorneys and legal staff
- Track deadlines, appointments, and important legal events
- Coordinate and schedule depositions, mediations, hearings, and other legal proceedings
Requirements:
Previous experience working in a law firm is a must
Legal scheduling experience is mandatory
Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
Proven experience coordinating legal scheduling, including depositions, mediations, hearings, and attorney calendars
Ability to manage a high volume of scheduling requests primarily through email
Strong written English communication skills
Being a licensed attorney in home country is a strong plus but not required
Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
Skills:
Ability to work independently with minimal supervision
Strong organizational and administrative skills
Experience maintaining accurate records and calendar systems
Software: Microsoft Office Suite, legal Calendar Management Systems, legal Case Management Software.
Work Shift:
9:00 AM - 6:00 PM [EST][EDT] (United States of America)Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
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