V105 - Legal Assistant | Legal Administrative and Support Assistant

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Job Description:

Join Job Duck as a Legal Virtual Assistant and become an essential part of a modern, technology driven legal practice. In this role, you will help keep legal operations organized by managing communications, coordinating case related activities, and ensuring that important matters are handled efficiently. You will work in a highly innovative environment where AI tools are integrated into daily workflows, making this an excellent opportunity for someone who enjoys leveraging technology while delivering outstanding client service. The ideal candidate is proactive, highly organized, and able to communicate clearly while balancing multiple priorities in a fast paced legal setting.

Monthly Compensation: 1,150 to 1,220 USD

Responsibilities include, but are not limited to:

• Serve as a Case Manager for assigned matters

• Monitor automated workflows and ensure processes remain on track

• Maintain accurate case information and documentation

Coordinate communications with clients, negotiators, and third parties

• Utilize AI tools to support daily legal operations

Manage calendars and important deadlines

• Maintain an inventory of filed documents and case activity

• Manage and organize incoming emails

• Triage emails and prioritize action items

• Return client phone calls and provide case updates

• Identify and flag urgent legal matters

Respond to negotiators, vendors, and opposing counsel

Requirements:

• Florida based law firm.
• Working hours: 08:30 a.m. to 05:30 p.m. Monday through Friday.

• Timezone: EST

Required Experience

• Practice areas include Debt Relief, Consumer Protection, Guardianship, and Probate and Estate Litigation.
• Legal training, background, or previous legal experience is required.
• Experience working with AI tools and technology driven workflows is highly preferred.

Software
• CRM: Custom CRM built with Airtable, Google Workspace, and Claude API
• VOIP: Quo – OpenPhone
• Other software: Google Workspace
 

Required Skills 

• Excellent written and verbal communication skills
• Strong customer service skills
• Highly organized with exceptional attention to detail
• Highly tech savvy and comfortable working with AI tools
• Strong legal knowledge or prior legal experience
• Excellent time management and prioritization skills
• Ability to summarize information clearly and concisely
• Strong analytical and critical thinking skills
• Common sense and sound judgment
• Ability to identify and escalate urgent matters
• Professionalism and empathy when communicating with clients
• Ability to work independently and manage multiple priorities

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.