V105 - Divorce and Family Law Case Assistant
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Job Description:
We are looking for an experienced Legal Assistant to support a busy family law practice through a combination of legal, administrative, client service, and billing responsibilities. In this role, you will play a key part in keeping cases organized, supporting attorneys throughout the legal process, and ensuring clients receive timely and professional communication. You will thrive if you enjoy managing multiple priorities, maintaining accuracy in fast paced environments, and building positive relationships with clients and legal professionals. This opportunity is ideal for a dependable, detail-oriented professional who takes ownership of their work and enjoys contributing to a collaborative remote team.
• Monthly Compensation Range: $1,500 USD - $1,220 USD
Responsibilities include, but are not limited to:
- Support internal workflow improvements and administrative initiatives.
- Generate billing and operational reports as requested.
- Monitor accounts receivable and follow up on outstanding balances.
- Process client payments and maintain accurate billing records.
- Prepare attorney invoices for review and distribution.
- Communicate professionally with clients, courts, opposing counsel, and third party vendors.
- Coordinate attorney calendars, consultations, hearings, mediations, and client meetings.
- Maintain accurate electronic client files and case documentation within case management systems.
- Prepare and organize filings through the Florida e Filing Portal.
- Maintain strict confidentiality of all client, legal, and financial information.
- Coordinate retainer replenishment requests and trust payment communications.
- Monitor attorney time entries and assist with monthly billing reviews.
- Assist with new client onboarding and engagement agreement preparation.
- Prepare, proofread, and format pleadings, motions, discovery documents, correspondence, notices, and other legal documents.
Requirements:
Additional Job Description:
• Schedule: Monday through Friday from 8:30 AM to 5:30 PM EST
Experience Requirements:
◦ 2+ years of experience as a Legal Assistant or Legal Secretary
◦ Family Law experience strongly preferred
◦ Experience with legal billing and accounts receivable preferred
◦ Experience supporting attorneys and legal teams in a remote environment preferred
Software and Tools:
◦ PracticePanther
◦ Lawmatics
◦ LawPay
◦ NetDocuments
◦ Microsoft Office Suite
◦ Microsoft Teams
◦ Adobe Acrobat
◦ Outlook
Additional Requirements:
◦ Strong written and verbal communication skills
◦ Ability to handle confidential legal and financial information
◦ Excellent organizational and time management skills
◦ Ability to manage multiple priorities while maintaining accuracy
◦ Comfortable working independently with minimal supervision
Required Skills
• Legal document preparation and formatting
• Legal proofreading and quality control
• Family Law case support
• Electronic filing management
• Calendar and schedule coordination
• Client communication and customer service
• Legal billing support
• Accounts receivable management
• Invoice preparation and review
• Payment processing and recordkeeping
• Case management software proficiency
• Attention to detail
• Time management
• Professional written communication
• Professional verbal communication
• Confidentiality and discretion
• Self motivation
• Accountability
• Problem solving
• Team collaboration
• Ability to work independently in a remote environment
Work Shift:
8:30 AM - 5:30 PM [EST][EDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
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