V105- Court Scheduler and Legal Assistant

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Job Description:

Join Job Duck as a Court Scheduler and legal assistant and become an essential part of a fast-paced legal team focused on ensuring the smooth coordination of legal proceedings and attorney schedules.

In this role, you will manage critical scheduling activities, communicate with legal professionals and external parties, and help keep cases moving forward efficiently. The ideal candidate is highly organized, proactive, and persistent, with a strong ability to manage competing priorities while maintaining accuracy. This opportunity is perfect for someone with prior law firm experience who thrives in a structured legal environment and takes pride in delivering reliable, detail-oriented support.

• Monthly compensation range: 1150 USD to 1220 USD

Responsibilities include, but are not limited to:

• Communicate with courts, opposing counsel, clients, and third parties to coordinate legal events

• Handle occasional phone calls to coordinate scheduling matters and resolve conflicts

• Ensure all legal events are appropriately documented and communicated

• Update schedules as changes arise and communicate updates to all relevant parties

• Provide administrative support to attorneys and legal staff

• Maintain accurate calendar entries and scheduling records

• Track deadlines, appointments, and important legal events

• Follow up persistently on pending scheduling requests until confirmation is received

• Manage attorney calendars and proactively resolve scheduling conflicts

• Manage multiple scheduling requests simultaneously while maintaining a high degree of accuracy

• Coordinate and schedule depositions, mediations, hearings, and other legal proceedings

• Organize and maintain case related information and documentation

Requirements:

Previous experience working in a law firm is a must

Legal scheduling experience is mandatory

Experience communicating with courts, attorneys, clients, opposing counsel, and third parties

Proven experience coordinating legal scheduling, including depositions, mediations, hearings, and attorney calendars

Ability to manage a high volume of scheduling requests primarily through email

Strong written English communication skills

Being a licensed attorney in home country is a strong plus but not required

Experience communicating with courts, attorneys, clients, opposing counsel, and third parties

Skills:

Ability to work independently with minimal supervision

Strong organizational and administrative skills

Experience maintaining accurate records and calendar systems

Software: Microsoft Office Suite, legal Calendar Management Systems, legal Case Management Software.

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.