V101- Billing & Operations Executive Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as a Billing & Operations Executive Assistant by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is a curious and independent team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you.

 • Salary Range: from $1,060 USD to $1,150 USD.

Responsibilities include, but are not limited to:

• Coordinate billing and prepare invoices

• Calculate referral fees for external attorneys

• Assist with payroll and payment tracking

• Schedule meetings and maintain calendars

• Open matters in Clio CRM

• Learn and assist with paralegal tasks as needed

• Track billable hours and calculate payments

• Manage email communications

• Draft basic legal and administrative documents

• Support client onboarding processes

Requirements:

Additional Job Description

• Location: Remote
• Time Zone: EST (Connecticut), US.
• Working Hours: Monday to Friday, from 8:30 AM to 5:30 PM EST

• Software/Tools:
• CRM: Clio
• Communication: Slack

Required Skills

•Minimum of 1 year of experience in an administrative assistant role.
•Advanced/native-level English skills (both written and spoken)

• Kind, collaborative, and personable
• Independent, enthusiastic, and proactive
• Curious problem-solver
• Team-oriented and client-focused
• Strong attention to detail

Billing Skills
• Organized
• Comfortable with numbers
• Proficient in Excel/Google Sheets

Paralegal-Type Tasks
• Good judgment and strong social skills
• Legal background optional

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.