V101- AI-Enabled Executive Assistant
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AI Summary
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a forward-thinking Executive Assistant who thrives at the intersection of operations, technology, and innovation. In this role, you will go beyond traditional administrative support by building intelligent systems, automating workflows, and transforming ideas into scalable processes that enhance efficiency across the organization. You will play a key role in optimizing daily operations, supporting leadership through high-impact execution, and creating structured systems that reduce manual work. This position is ideal for a highly proactive, tech-savvy professional who enjoys leveraging AI tools and automation to drive results and improve how work gets done. Your contributions will directly empower leadership and teams to operate more strategically and effectively.
• Compensation : USD $1060–$1150
Responsibilities include, but are not limited to:
- Develop AI-assisted document and administrative pipelines
- Optimize client onboarding and intake workflows through automation
- implement reinforcement email systems and automated follow-up workflows
- Manage executive priorities, calendars, and operational follow-ups to ensure alignment and execution
- Develop and maintain structured knowledge libraries and training resources
- Create automated systems for content repurposing, transcript extraction, and knowledge organization
- Build and implement AI-driven workflows to streamline administrative and operational tasks
Support conversion rate optimization and operational efficiency initiatives
Design and maintain professional sales presentations and branded templates
Manage and track firmwide project timelines across legal, sales, and administrative teams
- Collaborate with cross-functional teams to improve processes and workflows
- Coordinate projects, track deliverables, and ensure timely execution
- Build internal workflow systems to improve team productivity
- Identify opportunities to reduce manual work through automation and system improvements
- Assist in CRM management, ensuring data accuracy and process efficiency
- Support webinar coordination and automate post-event processes
Requirements:
• 3+ years of experience as an Executive Assistant, Operations Assistant, or in a systems-focused support role
• Availability to overlap at least 4 hours daily with U.S. Eastern Time
• Highly AI-native with experience using tools such as OpenAI, Claude, or Gemini
• Proficiency in automation tools such as Zapier and Make
• Experience building workflows independently using no-code or low-code platforms
• Familiarity with CRM systems and integrations
• Experience creating AI-assisted content pipelines and transcript repurposing
• Knowledge of AI video tools and prompt-based systems
• Experience with knowledge organization systems and search-based workflows
• Familiarity with project management tools such as Asana, Trello, or Notion
• Experience with Microsoft Office, Google Workspace, and presentation tools
Work Shift:
9:00 AM - 6:00 PM [EST][EDT] (United States of America)Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
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