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AI Summary
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The Position
We are looking for a People Assistant/HR Administrator to join our People Team on a temporary maternity cover. In this role, you will provide essential operational and administrative support across the UK People function, helping to manage high-volume employee lifecycle processes, HR system updates, recruitment administration, absence administration and employee queries.
You will work closely with the People Team, Payroll, Customer Service, hiring managers and operational stakeholders to ensure employee data, documentation and HR processes are completed accurately and on time. This role requires excellent attention to detail, strong organisational skills and the ability to handle confidential employee information in a fast-paced environment.
This is a key support role within the People Team and is well-suited to someone with previous HR administration experience who is confident working with systems, employee data and time-sensitive HR requests.
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Support HR administration processes for internal employees across the UK business, ensuring employee records and HR systems are accurate and up to date.
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Manage new starter, employee change and leaver administration, including onboarding documents, status changes, pay-related updates, offboarding requests and exit documentation.
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Support eligibility, right-to-work, TUPE onboarding and internal people documentation processes, ensuring all required checks and records are completed accurately.
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Use BambooHR and other HR systems to input, update, access and compile employee data for the People Team and wider business.
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Liaise with hiring managers, senior stakeholders and internal teams to support job advert requests and recruitment-related administration.
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Support internal staff absence administration, including sickness, bereavement and other absence types, ensuring return-to-work confirmations and payroll-related updates are completed correctly.
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Monitor and respond to queries received via the UK HR inbox, including holiday queries, sickness updates, employee record changes, document requests, system updates and general HR support.
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Provide administrative and clerical support to the wider People Team, including reference letters, eye test vouchers, employee documentation, record updates and urgent HR system actions.
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Escalate complex or sensitive matters to the appropriate People Team member and ensure confidential employee information is handled in line with company policy and data protection requirements.
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Previous experience in an HR administration, People support or similar administrative role.
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Strong attention to detail and a high level of accuracy when handling employee data.
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Confidence using HR systems, spreadsheets, shared inboxes and document management processes.
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Good organisational skills and the ability to manage multiple tasks in a fast-paced environment.
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A people-first mindset and a professional approach to employee and manager queries.
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Strong written and verbal communication skills.
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Ability to handle confidential and sensitive information appropriately.
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Confidence following processes and escalating issues where required.
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Good working knowledge of Microsoft Office or Google Workspace, particularly spreadsheets, documents and email.
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A proactive attitude and willingness to support the wider People Team.
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Basic understanding of UK HR administration processes.
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Experience using BambooHR or similar systems would be desirable.
About us
Job&Talent is a world-leading, AI-powered workforce management platform for frontline industries. We help companies boost productivity and efficiency at scale, while giving workers the tools they need to thrive. Our mission is simple: to empower the people who make the world go round.
Built on deep industry expertise, cutting-edge technology, and smart AI agents, our end-to-end platform covers the entire workforce lifecycle — from recruitment and planning to time and attendance, performance, cost management, and communication.
It delivers measurable improvements in the areas that matter most: fulfilment, attendance, retention, and workforce quality. Our platform strength is rooted in unique experience: placing millions of workers over the years and serving thousands of blue-chip clients across delivery, logistics, manufacturing, e-commerce, retail, and hospitality.
Headquartered in Madrid, the company operates in 10 countries across Europe, the US, and Latin America and is backed by leading investors including Atomico, Goldman Sachs, Kinnevik, BlackRock, and SoftBank.
Join our community and make an impact
Innovation, high standards, and analytical thinking are in our DNA. Everyone has a voice here, and that voice matters. It’s how we stay sharp, move fast, and make decisions that keep us ahead of the curve.
You’ll take full ownership of your work, collaborate across borders, and grow by doing. Around here, you’ll hear a lot about 10x experiences, human-centered design, and the power of AI. But what truly sets us apart is our people: Our diverse team brings unique perspectives, deep commitment and real-world experience to the table.
We champion empathy, honesty, and inclusion. Because when people can be their authentic selves, incredible things happen—for our workers, our clients, and for each other.
And we reward that impact—with competitive pay, meaningful benefits, and the opportunity to shape what work looks like for millions around the globe.
If you're ready to make a real impact at scale, you're in the right place.
Proud to champion equality
At Job&Talent we value diversity and we're an Equal Opportunity Employer. We welcome applications from all suitably qualified people regardless of national origin, race, disability, religious beliefs or sexual orientation. Come join us. We look forward to your application.
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