Travel Desk Executive

This is a remote position.

• Book and manage domestic and international flights, hotels, cabs and trains for a team of about 200 employees.
  
• Plan and handle all international travel for the founders: itineraries, visas, forex, insurance, lounge access and on-ground support. Process visa and travel-document requests, and track passport and visa validity for frequent travellers.
  
• Negotiate with airlines, hotels, travel agencies and cab vendors; maintain preferred vendor rates and corporate accounts.
  
• Enforce the travel policy, approvals and budgets; flag overspend and find cheaper options without hurting the traveller experience. Handle last-minute changes, cancellations, delays and emergencies, and be reachable when a founder or client trip is at risk.
  
• Reconcile bills and invoices with Finance each month and report travel spend, savings and trends.
  
• Improve the process: set up a booking tool or request form, a travel calendar, and clear SOPs
  

Requirements

• 2–5 years in corporate travel desk, travel management company or admin and travel operations.
  
• Hands-on experience booking international travel, including visa and documentation requirements for common countries.
  
• Comfort with online booking tools, GDS or OTA platforms (Amadeus, MakeMyTrip for Business, Cleartrip for Business or similar).
  
• Strong negotiation and vendor-management skills. Good Excel or Sheets skills for budgets, trackers and MIS reports.
  
• Clear written and spoken English; calm and responsive under time pressure.
  
• Bachelor's degree in any discipline (Travel & Tourism or Business Administration preferred).
  

• Experience supporting founders, CXOs or senior leadership travel.
  
• Knowledge of forex, travel insurance and GST treatment of travel expenses.
  
• Experience in an IT or startup environment with a distributed or growing team.
  
• Familiarity with expense tools and basic automation.
  

Benefits