Transaction Coordinator -US Real Estate experience

The Transaction Coordinator is responsible for managing residential real estate transactions from contract to close, ensuring a smooth, timely, and compliant process. This role requires strong coordination skills, attention to detail, and the ability to proactively identify and resolve issues before they impact the transaction.

You will serve as a key liaison between internal teams and external stakeholders, ensuring all parties remain aligned and informed throughout the transaction lifecycle.

Key Responsibilities

Transaction Management

• Manage real estate transactions from executed contract through closing
  
• Ensure all transaction components are completed accurately and within required timelines
  
• Maintain oversight of the full transaction lifecycle
  

Coordination & Communication

• Coordinate with title and escrow companies, buyers, sellers, and internal teams
  
• Serve as the main point of contact for transaction-related communication
  
• Ensure consistent, clear, and proactive updates to all stakeholders
  

Timeline & Deliverables Tracking

• Monitor transaction timelines, contingencies, and contractual obligations
  
• Proactively follow up to ensure all deliverables are completed on schedule
  
• Keep all systems updated with accurate transaction status
  

Risk Identification & Resolution

• Identify potential risks or delays early in the process
  
• Proactively resolve issues to maintain deal progression
  
• Escalate complex challenges when necessary
  

Documentation & Record Management

• Maintain accurate transaction records, files, and communication logs
  
• Ensure all documentation is complete, organized, and compliant
  
• Support audit readiness and data integrity within CRM systems
  

Qualifications

Required:

• 5+ years of experience in U.S. real estate transaction coordination, escrow, or closing management
  
• Strong understanding of residential real estate transaction processes
  
• Excellent organizational skills and attention to detail
  
• Strong communication and stakeholder management skills
  
• Ability to manage multiple transactions simultaneously in a fast-paced environment
  
• Experience with CRM or transaction management platforms
  

Preferred:

• Experience in PropTech or high-growth environments
  
• Familiarity with multi-state transactions
  

Key Competencies

• Strong ownership and accountability
  
• Problem-solving and proactive mindset
  
• Ability to prioritize and manage deadlines
  
• Detail-oriented with a focus on accuracy
  
• Customer-centric approach