Technical Documentation & Proposal Specialist

Technical Documentation & Proposal Specialist - Remote

Sabot Consulting is looking for a firm-wide owner for document quality, knowledge organization, and proposal production. This role will own the mechanics, organization, consistency, and final production quality of Sabot's written work product.

Responsibilities:

A hybrid document-production, knowledge-management, proposal-operations, and quality-assurance role. This person is not primarily a content author; they make Sabot’s documents professional, controlled, findable, reusable, compliant, and submission-ready.

Core Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.

• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.

• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.

• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.

• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.

• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.

• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Qualifications:

• Expert-level Word skills

• strong Adobe Acrobat/PDF capability

• working knowledge of Confluence, JIRA, SharePoint, and Teams

• excellent organization and attention to detail

• proposal or consulting-document experience; strong editing skills

• AI fluency; and the judgment/confidence to enforce standards across senior teams

• Government-contracting/RFP experience is strongly preferred.

About Us: Sabot Consulting is a management consulting company focused on providing technical and management consulting to IT executives and managers in strategic, operational, and project-based practice areas. Our focus on providing expert staff that have the knowledge, experience, and professionalism to engage the client at all levels is the key to our success.