This is a remote position.
We have an exciting opportunity for a Talent Acquisition Specialist.
Job Summary:
Pharmavise is seeking a highly driven, communication-focused Talent Acquisition Specialist to support recruitment activities within the life sciences consulting space.
This role is responsible for sourcing, engaging, screening, interviewing, and advancing qualified candidates through the recruitment process. The ideal candidate thrives in a fast-paced environment, is confident in phone-based candidate engagement, and can manage multiple talent pipelines while maintaining accurate, timely records in recruiting systems.
Responsibilities and Job Requirements:
1. Candidate Sourcing & Outreach
- Execute targeted outreach to candidates and consultants through:
- LinkedIn Recruiter and other sourcing platforms
- Email campaigns and follow-up sequences
- Phone calls and text messaging, where appropriate
- Referrals, job boards, talent databases, and professional networks
- Maintain consistent follow-up with candidates to maximize engagement, confirm availability, and keep qualified professionals warm for future opportunities.
- Build and maintain pipelines of qualified professionals for current and anticipated client needs.
2. Candidate Screening & Interview Coordination
- Conduct initial candidate screens to evaluate:
- Relevant technical experience and qualifications
- Industry, functional, and regulatory experience
- Availability, work authorization, location, compensation expectations, and work preferences
- Communication skills, consulting background, and alignment with client requirements
- Schedule and coordinate interviews between qualified candidates, Pharmavise recruiters, hiring managers, and client stakeholders.
- Prepare candidate notes, summaries, and supporting documentation for internal review and client submission.
3. Candidate Pipeline Management
- Manage candidate movement through the recruiting process, including:
- Sourcing and outreach
- Initial screening
- Interview coordination
- Assessment coordination
- Candidate follow-up
- Submission preparation
- Offer and onboarding support
- Ensure candidates receive timely communication throughout the recruitment process and maintain a professional, positive candidate experience.
4. Recruitment Coordination & Team Support
Partner closely with recruiters, account managers, and hiring stakeholders to clarify job requirements, candidate priorities, and submission expectations.
Assist with preparing candidate summaries, interview preparation materials, and submission documentation.
Support onboarding coordination by collecting required candidate documents, confirming start-date readiness, and helping ensure a smooth transition from offer acceptance through assignment start.
Tools & Systems
- Zoho Recruit or other Applicant Tracking Systems
- Microsoft 365: Word, Excel, PowerPoint, Outlook
- Microsoft Teams
- LinkedIn Recruiter
- SignalHire, job boards, resume databases, and similar sourcing tools
- Candidate assessment and interview scheduling platforms
Required Skills & Qualifications
- Bachelor’s degree in Human Resources, Business, Communications, Psychology, or a related field.
- Two to three years of experience in recruitment, talent acquisition, staffing, or candidate sourcing.
- Experience recruiting for professional, technical, consulting, life sciences, engineering, quality, regulatory, clinical, or healthcare-related roles is preferred.
- Strong written and verbal communication skills, including the ability to conduct professional candidate interviews and write clear outreach messaging.
- Demonstrated experience with candidate sourcing, screening, interview coordination, and pipeline management.
using an Applicant Tracking System, preferably Zoho Recruit, with strong discipline in documentation and data accuracy.
- Highly organized, detail-oriented, and able to manage multiple requisitions and candidate pipelines simultaneously.
- Comfortable conducting candidate outreach through email, LinkedIn, phone calls, and other digital communication channels.
- Ability to work independently, prioritize urgent hiring needs, and maintain a high level of professionalism and confidentiality.
Other Details:
• Schedule: 10:00 PM to 6:00 AM Philippine Time
• Contract: Independent Contractor - 12 months (renewable contract)
• Fully Remote
— Sarah J.
·
Marketing Manager
★★★★★
Verified
