Talent Acquisition Specialist

Experience

• 2+ years of administrative support experience is preferred

Critical Skills:

• Integrate with talent management team and be the point of contact for candidates
• Proficient in Microsoft Office
• Excellent computer skills
• Excellent written and verbal communication skills
• Detail orientated with the ability to multi-task
• Ability to manage a large and variable workload, ensuring timelines are met and accurate completion of work assigned.
• Customer oriented interpersonal skills
• Good time management skills
• Must be a team player and excited to jump in and help at any time.
• Bi-lingual Spanish preferred

Duties, Responsibilities & Expectations

(Additional duties may be assigned to meet business needs.)

Applicant Tracking System (UKG)

• Serve as the primary administrator for the UKG recruiting platform, including requisition management, candidate tracking, system maintenance, and data integrity.
• Draft and maintain approved job descriptions and ensure all recruiting-related documentation is current and compliant.
• Manage job postings and requisitions, including opening, updating, and closing positions within the applicant tracking system.
• Ensure candidate, requisition, and recruiting activity information remains accurate and up to date within the applicant tracking system.
• Monitor candidate progression throughout the recruitment lifecycle, ensuring timely dispositioning and movement through onboarding stages.

Interview Coordination & Candidate Experience

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview teams.
• Provide logistical support for interviews, including calendar coordination, conference room reservations, travel arrangements, and candidate communications.
• Scheduling interviews and ensure a positive and professional candidate experience throughout the selection process.
• Conduct professional reference checks and document results for hiring teams.
• Review resumes and coordinate candidate interviews as directed by recruiters and hiring managers.

Career Fairs & Recruitment Marketing

• Research, register, and maintain an annual calendar of recruiting events, career fairs, and university outreach opportunities.
• Organize and support the company's participation in career fairs, networking events, and other recruiting initiatives to build diverse candidate pipelines.
• Coordinate the ordering and distribution of recruiting materials, promotional items, and event giveaways.
• Partner with internal stakeholders to develop, maintain, and distribute recruiting and employment branding materials for recruiting events.

Handshake / Internships

• Administer the Handshake platform, including posting internship and entry-level opportunities, reviewing applicants, and supporting campus recruiting activities.
• Support internship recruiting efforts by maintaining applicant tracking, scheduling interviews, and coordinating communications with candidates and educational institutions.
• Assist recruiters and hiring managers with internship candidate screening and interview coordination.

Pre-Employment & Onboarding Support

• Facilitate pre-onboarding activities by confirming candidate applications and updating hiring statuses in ATS.
• Ensure new hires are accurately processed and hired within ATS.
• Coordinate seamless handoffs of newly hired employees to the onboarding team.
• Partner with Human Resources and hiring managers to support a smooth transition from offer acceptance through onboarding.

Administrative Support

• Provide advanced administrative support to the Talent Acquisition team, managing multiple priorities and meeting established deadlines.
• Maintain confidentiality of candidate, employee, and organizational information while adhering to company policies and employment regulations.
• Assist with the development and maintenance of recruiting procedures, templates, and process documentation.
• Continuously identify opportunities to improve recruiting processes, enhance the candidate experience, and increase operational efficiency.

Benefits: 

• Free Medical & Dental Insurance premiums
• HSA (Health Savings Account) with employer contribution
• 401k with Match
• Long-Term & Short-Term Disability
• Life Insurance
• Supplemental Benefits
• PTO & Holidays 

Additional Job Information: 

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite