Staff Accountant

Description

The Staff Accountant is responsible for supporting and improving the organization’s day-to-day accounting operations, ensuring accurate financial records, maintaining organized documentation, and supporting strong financial processes across the organization.

This role owns core accounting functions including accounts payable, billing, accounts receivable, expense allocations, deposits, credit card reconciliations, and 1099 preparation, while also assisting with month-end close activities and supporting financial process improvement efforts.

The Staff Accountant plays an important role in maintaining accurate financial data across programs and funding sources, improving operational workflows, and helping ensure accounting processes remain organized, efficient, compliant, and audit-ready.

The ideal candidate is analytical, detail-oriented, systems-minded, and able to think critically about workflows, accuracy, process improvement, and operational efficiency. This position requires someone who can identify problems, develop solutions, improve processes, and adapt systems to support organizational growth and changing needs.

We value flexibility, work-life balance, collaboration, and building sustainable operational systems that support both employees and organizational success.

Following the onboarding and training period, much of this work may be performed remotely with regular coordination and communication with the Finance & Administration team.

Key Responsibilities

Accounts Payable & Expense Management

• Manage accounts payable and staff reimbursements within Bill.com
• Review transactions for completeness and accuracy
• Ensure transactions are properly coded and allocated across programs and funding sources
• Route invoices for approvals and monitor approval workflows
• Process electronic payments and maintain payment documentation
• Maintain organized and audit-ready accounts payable records

Accounting Operations

• Record and maintain accurate financial transactions in QuickBooks Online
• Prepare and manage expense allocations across programs and departments
• Record and manage deposits and related documentation
• Reconcile corporate credit card transactions and supporting documentation
• Maintain supporting documentation for accounting transactions
• Assist with month-end close processes and journal entries
• Support annual 1099 preparation processes
• Help maintain organized and accurate accounting records and documentation

Billing & Accounts Receivable

• Manage and oversee billing and accounts receivable processes across programs and funding sources
• Prepare and submit grant, contract, and program billings accurately and timely
• Track billing schedules, receivables, and outstanding balances
• Coordinate with program staff, funders, counties, and contractors regarding billing requirements and follow-up
• Maintain accurate supporting documentation related to billing and receivables
• Monitor accounts receivable aging and follow up on outstanding balances as needed
• Identify opportunities to improve billing accuracy, efficiency, and workflow processes
• Develop and improve systems for tracking receivables, billing documentation, and collections
• Utilize accounting and software systems to streamline processes and improve operational efficiency
• Assist with implementation and improvement of accounting procedures and workflow documentation

Process Improvement & Systems

• Identify opportunities to improve accounting workflows, systems, and operational efficiencies
• Develop creative and practical solutions to improve financial processes and reduce administrative burden
• Assist with implementation and optimization of accounting software and related systems
• Help strengthen consistency, organization, and scalability of accounting operations
• Maintain and improve accounting procedures and process documentation

Financial Organization & Compliance

• Maintain organized and audit-ready financial documentation within Google Drive
• Assist with preparation of documentation for annual audits
• Support accurate financial tracking across programs and funding sources
• Help ensure accounting documentation and workflows support organizational and contractual compliance requirements

Requirements

Required Qualifications

• Professional accounting or bookkeeping experience required
• Experience with core accounting functions such as accounts payable, billing, accounts receivable, reconciliations, or financial reporting support
• Strong proficiency in QuickBooks Online and Excel
• Strong analytical, critical thinking, and problem-solving skills
• Ability to identify issues, develop solutions, and improve operational workflows
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain confidentiality and exercise good judgment
• Strong written and verbal communication skills
• Ability to work independently and manage responsibilities in a remote work environment

Preferred Qualifications

• Experience with nonprofit accounting and fund/program allocations
• Experience with grant, contract, or program billing
• Experience managing accounts receivable and billing workflows
• Experience with Bill.com or similar A/P platforms
• Experience preparing 1099s
• Experience improving accounting systems or operational workflows
• Experience in nonprofit, healthcare, human services, or other compliance-driven environments
• Associate or Bachelor’s degree in Accounting, Finance, or related field OR an equivalent combination of education and professional experience

What Success Looks Like

• Financial transactions are accurate, timely, and well-documented
• Accounts payable, billing, and deposits are processed consistently and efficiently
• Allocations and coding are accurate across programs and funding sources
• Billing and accounts receivable processes are accurate, timely, and well-organized
• Financial documentation remains organized and audit-ready
• Financial workflows become increasingly efficient and scalable over time
• Process improvements are identified proactively and implemented thoughtfully
• Accounting systems and procedures support organizational growth and operational needs

Key Traits for Success

• Analytical and systems-minded
• Creative and solution-oriented
• Strong problem-solving and critical thinking skills
• Organized and detail-oriented
• Proactive and dependable
• Able to work independently and manage priorities
• Strong follow-through and accountability
• Comfortable adapting to changing operational needs
• Committed to accuracy and process consistency

Youthnet Perks

Youthnet offers a professional, caring and fun work environment where our team members feel supported and inspired. Our culture values collaboration, personal growth, and the meaningful impact of our work. Whether you're in the field or behind the scenes, you'll be part of a team that’s passionate about making a difference—and enjoys doing it together. We provide the following benefits to ensure our employees can thrive:

• Competitive annual compensation with a range of $32-34.00 per hour, dependent on qualifications
• Health, dental, vision insurance options for employees and dependents
• Generous time off policies beginning at 27 days per year of PTO and 11 paid holidays
• Career development opportunities
• A supportive mission-aligned team environment

Youthnet provides equal opportunity for all applicants without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, veteran status, or any other basis protected by state or federal law.