Special Assistant

Title: Special Assistant 

Location: Tallahassee, FL or remote

Reports to: Executive Director

Job Type: Part-time or Full-time

Position Overview:

We are seeking a proactive and organized staffer to join our team as a Special Assistant for at least twenty hours per week. The Special Assistant will play a pivotal role in supporting the Chair and Executive Director in ensuring the smooth operation of daily activities.

Key Responsibilities:

• Assist the Chair and Executive Director by providing comprehensive support on a day-to-day basis to execute meetings and approvals.
• Manage the meeting calendar and scheduling for the Chair and Executive Director.
• Prepare meeting materials, agendas, and memos for internal and external meetings, ensuring all relevant information is accurately documented and disseminated.
• Work with the operations team to plan travel and secure travel arrangements.
• Travel with the Chair and Executive Director as needed.
• Oversee special projects and support campaign operations as needed. 
• Elevate tasks and action items to the appropriate staff person or department, ensuring timely follow-up and completion.
• Work with the operations team to plan travel and secure reservations.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications:

• Dedication to Democratic principles and ideals.
• Proven experience in a similar role providing high-level administrative support, preferably in a political or nonprofit organization.
• Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports.
• Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively.
• Proficiency in Google Suite and other relevant software applications.
• Demonstrated ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility to work occasional evenings and weekends, as required.

To apply, please submit your resume and a cover letter outlining your relevant experience and why you are passionate about joining our team. We look forward to hearing from you!