Senior Transaction Coordinator

This is a remote position.

Level connects talented Filipino Virtual Assistants with growing U.S.-based companies. We believe Virtual Assistants are more than task-doers—they're valued team members. Through meaningful partnerships, long-term career opportunities, and a culture built on being Dependable, Relational, Humble, and Just, we help professionals thrive while making a lasting impact on our clients.

We’re looking for an experienced Senior Transaction Coordinator to manage the full transaction coordination process for a busy real estate operation handling 30-40 closing transactions per month. You’ll oversee transactions from processing through closing, managing deadlines, deliverables, disclosures, follow-ups, and coordination with all parties to keep every transaction moving smoothly. This is a fast-paced, high-volume role for someone highly organized, detail-oriented, proactive, adaptable, and able to manage multiple transactions while maintaining accuracy and follow-through. 

Duties/Responsibilities:

• Manage real estate transactions from processing through closing, keeping deadlines, contingencies, deliverables, disclosures, and required documents on track.
  
• Coordinate with key parties, including title companies, lenders, agents, and other transaction partners, and follow up on outstanding requirements.
  
• Maintain accurate and complete brokerage files while monitoring overall transaction progress and identifying items that need attention.
  
• Prioritize and manage a high volume of transactions, adjusting quickly to new contracts, urgent requests, changing deadlines, and competing priorities.
  
• Support the team through cross-training and coverage, while initially learning and following the processes before taking on greater independent ownership.
  

Qualifications:

• Prior real estate transaction coordination/management experience, with the ability to handle high-volume, fast-paced transactions.
  

• Highly detail-oriented, strong at prioritizing deadlines, and able to keep multiple transactions moving without constant oversight.
  

• Comfortable with changing priorities and unpredictable workloads, while staying calm and communicating capacity concerns proactively.
  

• Low ego, collaborative, and willing to learn and follow established processes before suggesting changes.
  

• Colorado experience is a plus, but not required.
  

Tools:

• Microsoft tools (email, documents)
  

• MLS systems (RE Colorado or similar)
  

• Contract platforms (CTMe Contracts or similar)
  

• AFrame
  

• Quo
  

• Dropbox
  

• Zoom
  

• Adobe Acrobat, Jotform
  

• Scribe 
  

Schedule: Monday to Friday, 8:00 am to 5:00 pm Mountain time

Rate: $6/hour

Benefits: 

• Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add dependents.
  

• Company-paid life insurance with ₱100,000 and AD&D coverage
  

• At least 7 days annual paid time off
  

• Client specific bonuses and incentives will be given 100% 
  

• Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!
  

Requirements