Scheduling Coordinator

Overview

Voted one of INC.'s Fastest Growing Companies and a Best Place to Work for three consecutive years, IndeVets™ is on a mission to bring balance, fulfillment, and joy to veterinary medicine.

Our Mission: To revolutionize veterinary staffing by creating meaningful, sustainable careers for veterinarians while delivering exceptional, reliable talent to the hospitals that need them most.

Why IndeVets: We're a fast-growing, values-driven company reshaping how veterinary medicine works — and we're just getting started. If you want to do work that matters alongside people who care deeply about quality medicine and doctor well-being, you'll fit right in here.

Responsibilities

What’s This Role All About? 

The Scheduling Coordinator sits at the operational heart of IndeVets™, connecting partner hospitals with Associate IndeVets to keep schedules running smoothly. This is a relationship-first, high-volume role that requires both precision and genuine care for the people on both ends of the scheduling process. You are the human in the loop, the first call when something goes sideways, and the steady presence that makes seamless coverage possible. 

• Coordinate shift schedules between partner hospitals and Associate IndeVets, ensuring reliable coverage with minimal gaps 
• Serve as the primary point of contact for all scheduling questions, requests, and real-time issues from hospitals and AIVs alike 
• Maintain accurate, up-to-date scheduling data across company systems, holding a high standard for precision 
• Build strong working relationships with hospital partners and doctors to support long-term retention on both sides 
• Identify scheduling gaps or emerging conflicts early and resolve them proactively before they affect coverage 

Qualifications

You’ll Thrive in This Role If You Have... 

• Comfort managing a high volume of simultaneous requests without letting anything fall through 
• A genuine service mindset: you enjoy solving problems for people, especially under time pressure 
• Experience in a fast-paced coordination, scheduling, or customer service environment where accuracy is non-negotiable 
• Strong communication skills across channels (phone, email, Teams) and the calm to navigate urgent situations clearly 
• Ability to work independently in a remote environment while staying tightly connected to a distributed team 
• Availability to work 8 AM to 4 PM EST 

Benefits 

Did we mention we have competitive pay and great benefits? Specifically:   

• Medical Insurance with a monthly Company contribution  

• Low-Cost Dental and Vision Insurance  

• Company-Paid Short-Term Disability Insurance 

• Low-Cost Long-Term Disability Insurance  

• Company-Paid Life and Accidental Death & Dismemberment (AD&D) Insurance  

• Voluntary Employee, Spouse, and Dependent Life Insurance  

• Company-Paid Employee Assistance Program (EAP) 

• Paid Parental Leave 

• Generous Paid-Time Off 

• 401(k) and Roth 401(k) contribution with 100% employer match up to the first 4% with no vesting period 

About Us 

Our HQ may be in Philadelphia, but we provide flexibility to work from your home office! 

Doctor-driven and vet-led since day one, IndeVets was founded in 2017 to bring balance, fulfillment, and joy to veterinary medicine. In an industry burdened by extreme burnout, we’ve created new ways to work so veterinarians can achieve professional success without personal compromise. We empower vets with the freedom to build their own schedules, choosing when, where, and how they work at thousands of partner hospitals nationwide. Our associate vets receive deep-seated support and select roles tailored to their evolving needs. We are redefining the industry by growing the businesses of our partner hospitals with the best vets, who are once again fueled by passion for vet med. Officially certified as a Great Place to Work®.  

For more information, visit indevets.com or follow us on LinkedIn, Instagram, and Facebook.  

IndeVets is an Equal Employment Opportunity Employer. Applicants are considered for positions without discrimination on the basis of race, religion, sex, national origin, citizenship, age, disability, or any other consideration made unlawful by application federal, state, or local laws. 

If you need a reasonable accommodation due to a disability during the application process, please contact peoplesuccess@indevets.com .

A background check may be required for this position. We are committed to providing equal employment opportunities, and criminal history will only be considered where relevant to the job.

Join our IndeVets HQ Talent Community to keep up to date on career opportunities!

Please be aware that the only legitimate form of email, correspondence, and recruiting comes from an @indevets.com email address or from an IndeVets ICIMS account. If you suspect you have received fraudulent communication from someone impersonating an IndeVets employee, please contact security@indevets.com immediately.