Recruiting Coordinator

This fixed-term Recruiting Coordinator role supports the Talent Acquisition team by coordinating interviews and delivering an exceptional candidate experience across the United States and Costa Rica. You will create, manage, and execute interview schedules, ensure smooth communication among stakeholders, and uphold high standards of professionalism and customer service. The position offers the flexibility to work from an office in Bellevue, WA or remotely, with a strong focus on Pacific Time business hours.

Responsibilities

• Schedule onsite and remote interviews, demos, presentations, and executive meetings across multiple time zones, primarily within the United States and Costa Rica.
• Confirm interview details and logistics directly with interviewers and candidates to ensure a seamless experience.
• Partner closely with recruiters, hiring managers, interviewers, executive assistants, and IT/office teams to coordinate all aspects of the interviewing process.
• Be available to assist with virtual interviews and troubleshoot technical and video conferencing issues across multiple time zones.
• Support Talent Acquisition leaders with reporting, recruiting events, and a variety of administrative tasks.
• Provide ad hoc support to the Talent Acquisition team and complete other duties as assigned.
• Represent the organization professionally to candidates and internal stakeholders, reinforcing a high standard of candidate care and customer service.
• Use applicant tracking systems and other tools to manage interview pipelines, documentation, and candidate communication.

• 2+ years of experience in a high-volume, customer-facing role.
• 1+ years of experience scheduling onsite and remote interviews across multiple time zones.
• Experience using an applicant tracking system (ATS).
• Proficient, professional experience using Google Suite products, including Gmail, Calendar, Meet, and Chat.
• Proficient, professional experience using Zoom for virtual meetings and interviews.
• Strong written and verbal communication skills.
• Excellent prioritization and organizational skills.
• Proven ability to coordinate complex schedules and manage multiple stakeholders.
• Customer service mindset with a focus on delivering an excellent candidate experience.

• Experience supporting recruiting or talent acquisition functions.
• Familiarity with tools such as CoderPad, Slack, and other collaboration or interview platforms.
• Ability to work effectively in a dynamic, fast-paced environment.
• Comfort working independently while contributing to a collaborative team.
• Interest in gaining hands-on experience in technical recruiting and high-volume sourcing.
• Ability to work standard business hours aligned with Pacific Time (Mon–Fri, 8 AM–5 PM).

This is a fixed-term contract role designed to cover a parental leave. The position can be performed onsite in Bellevue, WA, in a hybrid arrangement, or fully remote, with standard business hours of Monday through Friday, 8:00 AM to 5:00 PM, aligned with Pacific Time. The role operates in a collaborative team setting where you will work closely with recruiters, hiring managers, and other stakeholders while also managing independent responsibilities. You will use a variety of tools and technologies, including Google Suite (Gmail, Calendar, Meet, Chat), an applicant tracking system, CoderPad, Slack, Zoom, and other platforms as needed. A personal laptop is required for this role. The environment values professionalism, customer service, and teamwork, and offers the opportunity to contribute to a growing global technology organization while working in a dynamic and supportive setting.

Job Type & Location

This is a Contract position based out of Bellevue, WA.

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Bellevue,WA.

This position is anticipated to close on Jul 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.