Recording Document Specialist

Job Description:

Are you detail-oriented, organized, and ready to become an expert in real estate documentation? We’re looking for a Recording Document Specialist to play a vital role in ensuring the accurate and timely submission of real estate documents on behalf of our valued clients. This is an exciting opportunity to join a trusted leader in the industry and make a significant impact in the dynamic world of real estate recording.

This position requires a minimum of 2+ years of real estate recording experience.

**Required work hours - 8:00am - 5:00pm Pacific**

What You’ll Do:

As a Recording Document Specialist, you’ll be the go-to expert for all things related to real property documents. Your day-to-day responsibilities will include:

• Document Review & Preparation: Examine real estate documents to ensure compliance with county-specific requirements and government codes.

• Research & Accuracy: Leverage online county indexes to gather and verify critical information.

• Client Support: Be the first point of contact for client inquiries, providing expert guidance and timely resolutions.

• Tracking & Reporting: Manage document modifications, track communications, and handle basic accounting and fee reconciliation for daily submissions.

• Collaborative Leadership: Share your industry expertise by providing training and support to colleagues.

Why Join Us?

• Be Part of a Team: Collaborate with supportive peers and supervisors in a professional, fast-paced environment.

• Develop Your Expertise: Gain specialized knowledge in real estate recording, title insurance, and escrow functions.

• Opportunities for Growth: Play a key role in a respected company where your contributions truly matter.

What We’re Looking For:

We’re seeking a proactive and professional individual who thrives in a detail-oriented environment. The ideal candidate will bring:

• Knowledge & Skills: Familiarity with real estate documents, title insurance, or escrow functions. Proficiency in Microsoft Office Suite and Outlook.

• Strong Communication: Excellent verbal, written, and interpersonal skills to interact effectively with clients, team members, and management.

• Organizational Excellence: The ability to prioritize, handle high volumes of work, and meet tight deadlines with precision.

What We Value:

• A personable, positive attitude and professional demeanor.

• Dependability and the ability to maintain consistent attendance.

• Flexibility to work a scheduled time between 7:00 a.m. and 8:00 p.m., Monday through Friday, with occasional overtime as needed.

Why This Role Matters:

Your expertise will ensure that critical real estate documents are recorded accurately and efficiently, supporting our clients and maintaining the integrity of public records. Ready to take the next step in your career? Join eRecording Partners Network as a Recording Document Specialist and make an impact today!

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The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.

Position's Pay Range:

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans

• 401(k) plan with a discretionary company match

• Shareholder Purchase and Reinvestment Plan

• Basic life and accidental death and dismemberment insurance premium paid by the company

• Voluntary supplemental life insurance for employees, spouses and dependent children

• Fertility and Family Building Benefits

• Paid Disability benefits

• Paid time off programs

• 11 Company paid holidays per year

• Flexible spending account

• Health savings account (available to High Deductible Health Plan participants only)

• Employee Assistance Program

• Educational Assistance Program

• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance

• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge

• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.

For California applicants, please click the following link to view our CCPA Applicant Notice

Old Republic Title is an Equal Opportunity Employer