Bilingual Real Estate Executive Assistant (Remote)

Location: Remote

Salary: USD 1,500 + Performance Bonuses

Benefits: 10 days PTO, Annual Appraisal, Career Growth Opportunities, Healthcare Benefits

Schedule: U.S. Hours

About the Role

SmartScale360 is looking for a highly organized and proactive Bilingual Real Estate Executive Assistant to support real estate executives with administrative, operational, and client-facing responsibilities. 

This role requires fluency in English and Spanish and involves managing calendars, communications, transactions, documentation, and day-to-day business operations to ensure seamless support for a fast-paced real estate business.

Key Responsibilities:

• Manage executive calendars, appointments, scheduling, and daily priorities
• Handle email correspondence, phone calls, and client communications in both English and Spanish
• Coordinate real estate transactions, contracts, disclosures, and documentation
• Maintain CRM records, databases, and lead tracking systems
• Assist with listing management, marketing coordination, and property-related administrative tasks
• Coordinate with clients, agents, lenders, title companies, and other stakeholders
• Prepare reports, presentations, and business documents as needed
• Support operational projects and ensure timely completion of tasks and deadlines

Tools & Systems:

• CRM platforms (e.g., Follow Up Boss, Salesforce, HubSpot, KVCORE, or similar)
• Transaction management systems (e.g., Dotloop, SkySlope, DocuSign)
• Communication tools (e.g., Slack, Zoom, Google Workspace, Microsoft Office)
• Real estate listing platforms and MLS systems
• Project management tools (e.g., Asana, Trello, Monday.com, ClickUp)

Ideal Candidate:

• Fluent in English and Spanish (written and verbal)
• Highly organized, proactive, and detail-oriented
• Strong communication and client service skills
• Experience supporting real estate professionals or executives
• Comfortable managing multiple priorities in a fast-paced environment
• Tech-savvy and able to learn new systems quickly

Required Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, Real Estate Assistant, or similar support role
• Fluency in both English and Spanish with excellent verbal and written communication skills
• Experience managing calendars, scheduling, and executive-level administrative support
• Experience working with CRM systems and business software
• Strong organizational skills with the ability to multitask and meet deadlines
• Proficiency in Google Workspace or Microsoft Office Suite
• High attention to detail and accuracy in handling documentation
• Reliable remote work setup with strong internet connection

Nice to Have

• Experience supporting U.S.-based real estate agents, brokers, or investors
• Knowledge of real estate transactions, contracts, and compliance processes
• Experience with MLS platforms, Dotloop, SkySlope, or similar systems
• Background in lead management, marketing coordination, or client relations
• Experience handling bilingual customer service or sales support

Work-From-Home Requirements:

• Device: Intel i5 + 8 GB RAM minimum
• 100 Mbps internet
• Backup device, internet, and power supply

Why Join SmartScale360?

Join a supportive team, grow your career, and play a key role in ensuring patients receive the care they need.

Apply now and help us make home care seamless for U.S. clients!