The Proposal Manager leads the development of customer-facing proposals, renewals, and RFx responses while managing proposal workflows and content libraries. They collaborate with internal stakeholders to ensure accurate messaging and leverage AI tools to optimize proposal efficiency and win rates.
Experienced Proposal Manager - Full-time/Remote
Join Our Mission Instructional Empowerment (IE) partners with school districts nationwide to improve teaching and learning through rigorous, student-centered instruction. We help educators create equitable learning environments that empower all students to succeed. We are seeking a Proposal Manager to lead the development of compelling customer-facing proposals, renewals, and RFx responses that support our growth and impact in K-12 education. Position Summary The Proposal Manager plays a key role in supporting business development by creating high-quality proposals, managing proposal workflows, and maintaining a library of reusable content and collateral. Working across departments, this individual will develop customized proposals that clearly communicate the value of Instructional Empowerment's services and solutions. The Proposal Manager will build efficient systems for proposal creation, content management, version control, and tracking while leveraging AI and proposal technology tools to improve quality and efficiency. What You'll Do
Develop and manage proposals for new business opportunities, renewals, and RFx submissions.
Create professional, accurate, and visually compelling proposal documents.
Customize proposal content to address district-specific needs and priorities.
Build and maintain a centralized library of proposal content, narratives, and reusable collateral.
Ensure product messaging, research, and supporting evidence remain current and consistent.
Collaborate with internal stakeholders to gather information and develop winning proposal responses.
Become a subject matter expert on Instructional Empowerment's products, services, and instructional framework.
Serve as the power user for proposal management tools and leverage AI to optimize proposal development.
Track proposal status, version history, timelines, and key milestones.
Develop proposal budgets aligned to approved scopes of work using CRM tools.
Analyze proposal outcomes and provide insights to improve future win rates and processes.
Coordinate follow-up activities and additional information requests throughout the proposal lifecycle.
What We're Looking For
Required Qualifications
Bachelor's degree in Marketing, Business, Communications, or a related field, or equivalent professional experience.
Minimum of three (3) years of experience in persuasive, deadline-driven technical writing, including:
RFP responses
RFx submissions
Government or educational proposals
Grant writing
Complex business proposals
Exceptional writing, editing, and communication skills.
Strong project management skills with the ability to manage multiple deadlines simultaneously.
Experience developing and organizing digital content libraries and knowledge management systems.
Advanced proficiency with Microsoft Office, particularly Word and Excel.
Strong attention to detail, quality control, and version management.
Ability to work independently and collaboratively in a cross-functional environment.
Preferred Qualifications
Experience supporting K-12 education organizations or school districts.
Knowledge of K-12 funding sources, purchasing cycles, regulations, and procurement processes.
APMP Foundation Certification.
Experience building proposal budgets with detailed line-item pricing.
Experience with Salesforce, SharePoint, RocketDocs, Microsoft Teams, or similar platforms.
Experience leveraging AI tools within proposal development workflows.
Why Join Instructional Empowerment? At Instructional Empowerment, your work directly supports school districts and educators in creating meaningful learning experiences for students. Join a mission-driven team committed to helping schools achieve lasting results through high-quality instruction.
A Benefits Package Designed Around Your Well-Being
Multiple medical plan options, including a 100% employer-paid health plan
HSA and FSA options available to save for medical expenses, with employer-funded HSA contributions for those participating in eligible healthcare plans
Company-paid dental, vision, life, STD, and LTD coverage
15 days of PTO available in your first year of employment
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
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Marketing Manager
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