Proposal Coordinator

Position Summary

iParametrics is seeking a Proposal/Marketing Coordinator to support our business development and marketing efforts across state, local, education (SLED), and federal markets. This role is responsible for coordinating proposals from kickoff through submission, maintaining proposal content and tracking systems, and producing high-quality proposal and marketing materials.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines at once. This position requires strong writing and editing skills, experience with Adobe InDesign, and the ability to work with technical staff, project managers, and company leadership to develop professional, compliant proposal submissions. The Proposal/Marketing Coordinator will independently manage assigned proposal pursuits while supporting larger strategic opportunities across the organization.

Proposal Coordination

• Coordinate and manage assigned proposal pursuits from solicitation release through submission.
• Review RFPs, RFQs, and other solicitation documents to identify requirements, deadlines, and submission instructions.
• Develop compliance matrices, proposal schedules, outlines, and checklists.
• Track assignments and follow up with contributors to ensure deadlines are met.
• Edit, format, and assemble proposal documents using Microsoft Office and Adobe InDesign.
• Create and update proposal graphics, organizational charts, project sheets, resumes, and other visual materials.
• Maintain proposal and opportunity information within Monday.com.
• Prepare final production-ready documents for submission.
• Coordinate proposal reviews and manage incorporation of reviewer comments.

Proposal Content Management

• Maintain proposal content libraries, including resumes, project descriptions, project sheets, past performance information, and corporate qualifications.
• Coordinate updates to proposal content and marketing assets.
• Ensure proposal resources remain current, accurate, and readily available for future pursuits.
• Maintain company branding and formatting standards across proposal and marketing materials.

Marketing Support

• Assist with the development and formatting of marketing collateral, project sheets, presentations, and capability statements.
• Support website updates and social media content development.
• Help maintain consistent branding across marketing and business development materials.

Additional duties may be assigned as business needs require.

Qualifications

• 1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related role.
• Intermediate proficiency with Adobe InDesign and experience producing professional-quality documents.
• Experience supporting government proposals, particularly SLED and/or federal opportunities, preferred.
• Strong writing, editing, and proofreading skills.
• Experience formatting complex documents and working within established brand standards.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using project tracking or collaboration tools such as Monday.com.
• Experience maintaining proposal libraries, content repositories, or knowledge management systems.
• Strong organizational skills and attention to detail.
• Experience managing multiple concurrent deadlines in a fast-paced environment.
• Ability to work independently while coordinating with technical staff, project managers, and leadership.

Preferred Qualifications

• Experience supporting proposal development or business development efforts.
• Familiarity with Shipley processes.
• Familiarity with government procurement processes, SLED pursuits, or professional services proposals.
• Experience creating marketing collateral and social media content.
• Experience working with SharePoint or similar collaboration platforms

Equal Opportunity Employer

iParametrics is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, business needs, and applicable legal requirements. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Physical Demands and Work Environment

The employee must be able to perform the essential functions of this position with or without reasonable accommodation.

This position primarily operates in a professional office and remote work environment and routinely uses standard office equipment, including computers, phones, printers, and related technology. The role requires the ability to communicate effectively, review and prepare written materials, and work at a computer for extended periods of time. Occasional attendance at meetings, client events, conferences, or company functions may be required.