The specialist will design and deliver a comprehensive project management and process improvement training curriculum for agency leadership and staff. Responsibilities include developing all training materials, conducting virtual and in-person sessions, and administering assessments to evaluate effectiveness.
About the Role
This position is contingent on contract award. Applicants will only be contacted if this contract is awarded to Beta Systems. We are seeking a qualified project management training professional to design and deliver a group training curriculum on project management, process improvement, and adaptive management for Agency leadership, project managers, and all staff. This role supports an ambitious Strategic Plan initiative and will help build a shared toolkit and common practice across the organization for how projects and process improvements are designed, implemented, and delivered. Contract Term: October 5, 2026 – June 30, 2027
Key Responsibilities
Curriculum Development
Design a detailed training curriculum covering all required topics (see below), including how topics connect and build on one another
Define delivery method(s) and training objectives for each curriculum component
Develop a detailed training schedule, including session lengths and material review/approval deadlines
Training Materials Development
Prepare all training materials (slides, handouts, exercises, facilitator guides) aligned to the curriculum
Submit all materials for review and approval at least one week prior to each scheduled training
Training Delivery
Deliver a 2-hour virtual training for the Agency's leadership/management team
Deliver a 2-hour virtual training for the Agency's project managers
Deliver a recurring cadence of trainings (up to 1 hour each) to all staff, delivered virtually on a regular basis (potentially monthly) from November 2026 through May 2027
Deliver a culminating in-person training at the Agency's All Staff Retreat in June 2027, likely near Seattle. This is the only in-person event.
Assessment
Design and administer a pre-training assessment to determine trainees' existing knowledge base
Design and administer a post-training assessment to evaluate training content and effectiveness
Reporting
Prepare and submit a summary report with recommendations for ongoing training by end of June 2027
Required Training Topics
The curriculum must address the following six core areas:
Root Cause Analysis — logic models / "so that" models; distinguishing symptoms from underlying problems
Process Mapping & Workflow Visualization — flowcharts, SIPOC diagrams, swim lanes to identify "as-is" vs. "to-be" workflows
Role Management (MOCHA) — clarifying project roles and responsibilities
Using Data in Decision Making — types of project/process data and effective communication of data
Work Breakdown Structures (WBS) — breaking projects into manageable steps; prioritization and resource-blocking techniques
Evaluation and Ensuring Accountability — tracking post-implementation performance and sustaining improvements
Required Qualifications
Demonstrated expertise and skills relevant to project management, process improvement, and/or adaptive management training
Ability to provide three professional references related to relevant work (clients, project partners, or supervisors), including contact information and a description of the work performed
Experience designing and facilitating group training, ideally across multiple organizational levels (leadership, management, general staff)
Familiarity with — or ability to reinforce — existing frameworks used by the Agency, such as MOCHA
Strong written and verbal communication skills for both in-person and virtual delivery
Ability to develop clear, professional training materials and submit them on a defined review schedule
Preferred Qualifications
Experience supporting equity and environmental justice goals within organizational or project work
Experience designing pre/post training assessments and analyzing results
Experience delivering training to public agencies or municipal organizations
Experience with an adaptive management or strategic planning process
Additional Details
Estimated Time Commitment: Approximately 100–140 hours over the contract term
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