Project Coordinator (Events)

What you'll be doing

Project Coordination & Administration

• Own and maintain key project documentation including timelines, running orders and status trackers

• Support Project Leads and Producers with day-to-day project administration

• Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items

• Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis

• Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards

Event Logistics

• Coordinate crew logistics across multiple projects and events

• Manage freelancer onboarding and contracting processes

• Arrange and communicate crew travel, accommodation and event logistics

• Compile and distribute detailed crew joining instructions and event information

• Support onsite planning and operational readiness activities

Client & Supplier Support

• Deliver exceptional customer service to clients, suppliers and internal stakeholders

• Build positive working relationships across project teams

• Support venue sourcing, supplier research and proposal development activities

• Assist with supplier RFP processes and client response documentation

• Ensure communications are clear, professional and timely

Continuous Improvement

• Follow and contribute to the Nteractive Project Management Framework

• Proactively identify opportunities to improve processes and efficiencies

• Learn from project feedback and event outcomes to continually strengthen delivery standards

• Support compliance with company policies, information security requirements and operational procedures

What you will bring

• 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences

• Strong administrative and organizational skills within a fast-paced environment

• Excellent attention to detail and ability to manage multiple priorities simultaneously

• Strong written and verbal communication skills

• A proactive, solutions-focused approach with a strong customer-service mindset

• Ability to work collaboratively across teams and build effective working relationships

• Intermediate to advanced Microsoft Excel and PowerPoint skills

• Strong overall technology proficiency and confidence working with project management systems

• Passion for events and a desire to build a long-term career in event delivery and project management

Why you'll love working here

• Work with globally recognized technology and lifestyle brands

• Be part of a collaborative and supportive global team

• Gain exposure to large-scale conferences, exhibitions and live experiences

• Learn from experienced event professionals and develop your project management career

• Opportunity for international travel and onsite event experience

• Join a growing agency where your development and progression are genuinely supported

Benefits

PTO – 20 days plus public holidays
Summer Hours
Birthday Day Off
401k – access to fund for employee contributions
Health Care – employee cover and dependent cover offered
Dental & Vision
Life Insurance
Health Advocacy Program
Wellbeing & Inclusion Initiatives including access to an EAP
Family Leave & Adoption Assistance
Rewards & Recognition incentives
Volunteering Day
Cell & Wi-Fi allowance
Generous Talent Referral Scheme
Time Off in Lieu

Additional Requirements

• Remote-based within the United States

• Ability to travel domestically and internationally throughout the year

• Ability to work across time zones as required

• Suitable home working environment

• Minimum broadband speed: 25MB download / 2MB upload

Compensation

$55,000 – $65,000

Compensation is determined based on factors such as geographic location, skills, education, experience, and its relationship to the compensation of current team members in similar positions.

If you're highly organized, passionate about events, and looking to grow your career within a global agency delivering exceptional experiences, we'd love to hear from you.